Human Resources Assistant (Colombia)

Operationsarmy; United States; Remote; USD 7,800 - 11,000; Full time

Job summary

Operationsarmy is seeking a proactive HR Assistant (100% Remote) to support the HR Manager with payroll, HR systems, communications, and reporting. You will manage timekeeping via Square, run payroll processes, and maintain HR records while handling inquiries and assisting with job postings.

Ideal candidates have hands-on Paylocity experience, strong attention to detail, and the ability to work independently. Flexibility for weekend support and event-related HR tasks is a plus.

Qualifications

• Payroll administration and HR systems experience
• Strong familiarity with Paylocity and timekeeping platforms
• Excellent attention to detail and communication skills
• Ability to work independently and manage a to-do list

Responsibilities

• Enter and verify timekeeping data from Square into Paylocity
• Support weekly and monthly payroll processing
• Troubleshoot timecard issues and reset Paylocity credentials
• Generate HR and compliance reports and maintain historical data
• Organize HR documents in Google Drive
• Triage HR inquiries via Slack and email and escalate when needed
• Draft and post job descriptions and monitor listings
• Coordinate candidate scheduling and assist with HR initiatives

Skills

Paylocity

Timekeeping

Attention to detail

Communication

Independent work

Tools

Square

Slack

Google Drive

Indeed

Job description

Location: Colombia

HR Assistant (100% Remote)

Support our HR Manager in payroll, HR systems, communications, and reporting

About the Role

We are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.

You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.

What We're Looking For

• Strong working knowledge of Paylocity and online timekeeping platforms
• Excellent attention to detail and ability to follow through on tasks
• Friendly, resourceful communicator who knows when to elevate issues
• Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
• Able to work independently during off-hours or with minimal supervision
• Bonus: Experience supporting in-person leadership events or insurance-related HR administration

Key Responsibilities

HR Operations & Administration

• Enter and verify timekeeping data from Square into Paylocity
• Support weekly and monthly payroll processing
• Troubleshoot employee timecard issues and reset Paylocity login credentials
• Generate reports and maintain historical data for HR and compliance audits
• Organize and maintain HR documents in Google Drive

Employee Support

• Monitor Slack and email for HR inquiries and triage or elevate as appropriate
• Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
• Escalate complex employee relations issues to the HR Manager

Communications & Job Postings

• Draft and build job descriptions
• Post job openings on Indeed and other recruitment platforms
• Monitor and update job listings regularly
• Coordinate candidate phone screen scheduling with Susanne based on screener responses
• Publish internal HR newsletters and communications

Performance & Planning Support

• Track employee performance management timelines
• Assist with logistics for senior leadership events and HR initiatives
• Support upcoming strategic planning cycles

Tools & Software Familiarity

• Paylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be tested
• Square (time tracking)
• Slack (internal communication)
• Google Drive (document management)
• Indeed (job postings and applicant tracking)

Work Schedule

• Full-time, 40 hours/week
• Tuesday & Wednesday: No work
• Monday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
• Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
• Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)