Recruitment Assistant (Latin America)

Wing Assistant; Arkansas; Teletrabalho; USD 8900 - 11 000; Tempo integral

Resumo da oferta

Wing Assistant is seeking a Recruitment/HR Assistant (Full time) to support HR consultants across client accounts in healthcare, nonprofit, and multi-unit industries. This remote role focuses on onboarding, offboarding, and HR document work with AI tools, while maintaining accurate data across HRIS and payroll platforms.

You will assist with posting jobs, screening applicants, coordinating interviews, and running background checks, while collaborating with a team in Pacific Time.

Qualificações

• 3+ years HR administration or HR assistant experience.
• Experience with HRIS platforms (ADP, Gusto, Paylocity or similar).
• Ability to write SOPs and process documentation.
• Strong written and verbal communication in English; Spanish beneficial.

Responsabilidades

• Recruiting support: post jobs, screen applicants, schedule interviews, update ATS.
• Reference checks, background checks, license verification as needed.
• Onboarding coordination: offer letters, I-9s, HRIS setup, checklists.
• Offboarding: process separation papers, update HRIS and records.
• Create HR documents: descriptions, letters, policies using templates/AI.
• Draft SOPs and process guides for client HR workflows.

Conhecimentos

HR communication

Attention to detail

English & Spanish fluency

Formação académica

3+ years HR administration experience

Ferramentas

HRIS systems

Google Workspace

Asana

Excel

Claude / AI tools

Descrição da oferta de emprego

Position: Recruitment/ HR Assistant (Full time)

Role Overview: The HR Coordinator supports the client's HR consultants across several client accounts. Each coordinator works alongside an assigned consultant on day‑to‑day HR administration for clients in healthcare, behavioral health, nonprofit and multi‑unit industries. The role is built for someone who wants to grow their HR skills through hands‑on work in different systems, industries and HR functions. Coordinators support client HR work only. They do not handle Corel's internal marketing or social media.

Key Specific Tasks the HR Coordinator Will Do

• Recruiting support: Post jobs, screen applicants, schedule interviews, communicate with candidates and keep applicant tracking up to date
• Reference and pre‑employment checks: Run reference checks, start background checks and verify licenses or credentials where a role requires them
• Onboarding coordination: Prepare offer letters and new hire packets, collect I-9s and other onboarding paperwork, set up employees in client HRIS systems and track onboarding checklists to completion
• Offboarding support: Process separation paperwork, keep checklists and records up to date, and update the HRIS
• HR document creation: Draft and format job descriptions, offer letters, policies, forms, templates and employee communications using AI tools and client templates
• SOP writing: Write clear, step‑by‑step SOPs and process guides for client HR workflows and client's internal processes. Document how tasks are done in each client's HRIS
• HRIS administration and data entry: Keep employee records accurate across client HRIS and payroll platforms. Run reports and check that data matches between systems
• HR audits and spreadsheet work: Run PTO audits, personnel file audits, headcount and roster reconciliations, and compliance tracking
• Inbox management: Manage and triage email for assigned consultants and client HR inboxes. Draft replies, flag priorities and route requests to the right person
• Task and project management: Turn meeting transcripts and consultant notes into action items with AI tools, then create, track and update tasks in Asana so deliverables are met on time
• AI‑assisted workflows: Use Claude and other AI tools every day to draft documents, summarize calls, analyze data and streamline repeatable HR tasks
• Internal HR library support: Help build and maintain Corel's HR Q&A library, SOPs and templates
• General HR administration: Handle other HR support tasks as assigned by the consultant.
• Ability to Work with a team and respond to requests timely

Software Tools and Websites Required

• HRIS and payroll platforms: Hands‑on experience with at least one or two of the platforms below is a plus. Candidates should list the specific platforms they've used and what they did in each, such as onboarding, employee record updates, reporting, PTO tracking or payroll data entry. If they don't have HRIS, a relevant CRM, Project Management or other can be considered as applicable experience
  • ADP (Workforce Now / Run)
  • Gusto
  • Paylocity
  • Paycom
  • Paychex Flex
  • Rippling
  • BambooHR
  • UKG (Ready / Pro)
  • Paycor
  • Justworks
  • Namely
  • Workday (a plus)
• AI tools, especially Claude (strongly preferred), ChatGPT or Gemini: Comfortable using AI for writing, summarizing, data work and process efficiency. This is a core skill for the role
• Google Workspace (Gmail, Meet, Chat, Docs, Sheets, Drive): Proficiency required
• Asana or a similar project management tool (Monday, ClickUp, Trello): Experience required
• Excel and Google Sheets: Strong data management skills required, including formulas, lookups, filtering and data cleanup

Ideal Candidate Qualifications

• 3+ years of HR administration, HR coordinator or HR assistant experience or relevant education and degree in Human Resources
• Hands‑on experience in at least one major HRIS, such as ADP, Gusto or Paylocity or similar platform
• Proven ability to understand SOPs, process documents or training guides. It is a plus if the candidate can write and create documentation processes.
• Understanding of the basic employee lifecycle: recruiting, onboarding, employee records and offboarding
• Strong attention to detail when handling confidential employee data
• Can manage several clients and priorities at once and communicate clearly with consultants
• Eager to learn HR and take on more over time
• US‑based HR experience is a plus
• Excellent written and verbal English and Spanish communication

Software Tools and Websites Willing to train on

• Internal Asana workflows and templates
• Client's AI workflows and Claude projects
• Client‑specific HRIS platforms
• Company‑specific processes and SOPs
• Client‑specific HR procedures and compliance requirements

Salary: $800 TO $1000 USD per month

Schedule: 5am-2pm Pacific Time

Location: Remote/Home-based

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.