Recruitment Assistant (Latin America)

Remote; San Francisco (CA); Remote; USD 8,900 - 11,000; Full time

Job summary

Remote is seeking a Recruitment/ HR Assistant (Full time) to support HR consultants across client accounts in healthcare, nonprofit, and multi-unit industries. You will manage recruiting tasks, onboarding, HRIS data, audits, SOPs, and AI-assisted workflows to streamline client HR processes.

The role requires US-based HR experience, strong English/Spanish communication, proficiency with HRIS and project tools, and the ability to handle several clients and priorities with accuracy and discretion.

Qualifications

• 3+ years of HR administration, HR coordinator or HR assistant experience or relevant HR degree.
• Hands-on experience with at least one major HRIS (ADP, Gusto or Paylocity) or similar.
• Ability to understand SOPs, process documents or training guides and create documentation.
• Understanding of the employee lifecycle: recruiting, onboarding, records, offboarding.
• Strong attention to confidentiality and data accuracy.
• Able to manage multiple clients and priorities and communicate clearly.
• Eager to learn HR and take on more over time.
• US-based HR experience is a plus.
• Excellent written and verbal English and Spanish communication.

Responsibilities

• Recruiting support: post jobs, screen applicants, schedule interviews, communicate with candidates, keep ATS updated.
• Reference and pre-employment checks: run references, start background checks, verify licenses.
• Onboarding coordination: prepare offer letters, collect I-9s, set up in HRIS, track checklists.
• Offboarding support: process separation papers, update HRIS and records.
• Draft and format job descriptions, offer letters, policies and templates using AI tools.
• Write SOPs and process guides for client HR workflows.
• HRIS administration and data entry across client systems.
• HR audits and roster reconciliations and compliance tracking.
• Inbox management: triage emails, draft replies, route requests.
• Project management: convert transcripts to action items and track tasks in Asana.
• AI-assisted workflows: draft documents, summarize calls, analyze data with Claude and other tools.
• Maintain HR Q&A library and templates.
• General HR administration as assigned; teamwork and timely responses.

Skills

3+ years HR administration

Attention to detail

English and Spanish communication

Multiclient prioritization

Education

HR experience or degree

Tools

ADP

Gusto

Paylocity

Paychex

Justworks

Workday

Excel/Sheets

Asana/PM tool

Job description

Position: Recruitment/ HR Assistant (Full time)

Role Overview:

The HR Coordinator supports the client's HR consultants across several client accounts. Each coordinator works alongside an assigned consultant on day-to-day HR administration for clients in healthcare, behavioral health, nonprofit and multi-unit industries. The role is built for someone who wants to grow their HR skills through hands‑on work in different systems, industries and HR functions. Coordinators support client HR work only. They do not handle Corel's internal marketing or social media.

Key Specific Tasks the HR Coordinator Will Do:

1. Recruiting support: Post jobs, screen applicants, schedule interviews, communicate with candidates and keep applicant tracking up to date.

2. Reference and pre‑employment checks: Run reference checks, start background checks and verify licenses or credentials where a role requires them.

3. Onboarding coordination: Prepare offer letters and new hire packets, collect I‑9s and other onboarding paperwork, set up employees in client HRIS systems and track onboarding checklists to completion.

4. Offboarding support: Process separation paperwork, keep checklists and records up to date, and update the HRIS.

5. HR document creation: Draft and format job descriptions, offer letters, policies, forms, templates and employee communications using AI tools and client templates.

6. SOP writing: Write clear, step‑by‑step SOPs and process guides for client HR workflows and client's internal processes. Document how tasks are done in each client's HRIS.

7. HRIS administration and data entry: Keep employee records accurate across client HRIS and payroll platforms. Run reports and check that data matches between systems.

8. HR audits and spreadsheet work: Run PTO audits, personnel file audits, headcount and roster reconciliations, and compliance tracking.

9. Inbox management: Manage and triage email for assigned consultants and client HR inboxes. Draft replies, flag priorities and route requests to the right person.

10. Task and project management: Turn meeting transcripts and consultant notes into action items with AI tools, then create, track and update tasks in Asana so deliverables are met on time.

11. AI‑assisted workflows: Use Claude and other AI tools every day to draft documents, summarize calls, analyze data and streamline repeatable HR tasks.

12. Internal HR library support: Help build and maintain Corel's HR Q&A library, SOPs and templates.

13. General HR administration: Handle other HR support tasks as assigned by the consultant.

14. Ability to Work with a team and respond to requests timely

Software Tools and Websites Required:

1. HRIS and payroll platforms: Hands‑on experience with at least one or two of the platforms below is a plus. Candidates should list the specific platforms they've used and what they did in each, such as onboarding, employee record updates, reporting, PTO tracking or payroll data entry. If they don't have HRIS, a relevant CRM, Project Management or other can be considered as applicable experience.

   • ADP (Workforce Now / Run)

   • Gusto

   • Paylocity

   • Paycom

   • Paychex Flex

   • Rippling

   • BambooHR

   • UKG (Ready / Pro)

   • Paycor

   • Justworks

   • Namely

   • Workday (a plus)

2. AI tools, especially Claude (strongly preferred), ChatGPT or Gemini: Comfortable using AI for writing, summarizing, data work and process efficiency. This is a core skill for the role.

3. Google Workspace (Gmail, Meet, Chat, Docs, Sheets, Drive): Proficiency required.

4. Asana or a similar project management tool (Monday, ClickUp, Trello): Experience required.

5. Excel and Google Sheets: Strong data management skills required, including formulas, lookups, filtering and data cleanup

Ideal Candidate Qualifications:

1. 3+ years of HR administration, HR coordinator or HR assistant experience or relevant education and degree in Human Resources.

2. Hands‑on experience in at least one major HRIS, such as ADP, Gusto or Paylocity or similar platform

3. Proven ability to understand SOPs, process documents or training guides. It is a plus if the candidate can write and create documentation processes.

4. Understanding of the basic employee lifecycle: recruiting, onboarding, employee records and offboarding

5. Strong attention to detail when handling confidential employee data

6. Can manage several clients and priorities at once and communicate clearly with consultants

7. Eager to learn HR and take on more over time

8. US‑based HR experience is a plus

9. Excellent written and verbal English and Spanish communication

Software Tools and Websites Willing to train on:

1. Internal Asana workflows and templates

2. Client's AI workflows and Claude projects

3. Client‑specific HRIS platforms

4. Company‑specific processes and SOPs

5. Client‑specific HR procedures and compliance requirementsSalary: $800 TO $1000 USD per monthSchedule 5am-2pm Pacific TimeLocation: Remote/Home-based