Human Resources Assistant

Amivie, LLC; BLOOMINGTON, Northern (MN, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Referral program

Job summary

Amivie, LLC in Bloomington, MN, seeks an HR Assistant to support onboarding, compliance, and employee file management in an in-person role. You will help ensure a smooth hiring and onboarding process while maintaining accurate documentation and confidentiality.

This full-time, day-shift position runs Monday–Friday, 8am–4:30pm, with responsibilities spanning document management, HRIS access, and preparation for audits. Strong communication and discretion are essential.

Qualifications

• High School Diploma or equivalent.
• Excellent communication skills, both written and verbal.
• Proficiency with technology.
• Attention to detail.
• Ability to maintain confidentiality with sensitive information.
• Basic knowledge of employment eligibility requirements.
• Occasional travel may be required.
• Human Resources experience preferred.

Responsibilities

• Complete onboarding and hiring processing for new hires.
• Ensure required documentation is in Document Manager for the new hire (application, disclosures, background checks).
• Communicates with applicant to ensure they have information and access to the HRIS.
• Conduct onboarding appointments, collects hire paperwork, verifies I-9 documents, employment verification.
• Completes appropriate state background checks and reference checks.
• Enters new employee in Electronic Training System.
• Schedules new hires for vaccines or TB tests, as applicable.
• Maintains accurate HR files, records, and documentation in electronic Document Manager.
• Supports HR Business Partner with unemployment and workers compensation practices.
• Collaborates with quality management for internal/external audits of employee files.

Skills

Communication skills

Technology proficiency

Discretion & confidentiality

Employment eligibility basics

Occasional travel

Education

High School diploma or equivalent

Job description

Overview

At Amivie, care begins with connection. We provide personalized in-home care and individualized support that helps seniors, veterans, and individuals with disabilities live safely, independently, and comfortably in the place they call home.

The HR Assistant supports the daily functions of the Human Resources department, with a strong focus on onboarding, compliance, employee file management, and HR administrative support. This role helps ensure a smooth and efficient hiring and onboarding experience while maintaining accurate documentation and supporting compliance with company, payer, state, federal, and regulatory requirements.

The HR Assistant is responsible for maintaining organized employee records, supporting pre-employment requirements, tracking new hire training, assisting with HR processes, and protecting the confidentiality of sensitive employee information. This position requires strong attention to detail, professionalism, organization, discretion, and timely follow-through.

Responsibilities

Onboarding

• Complete onboarding and hiring processing for new hires
• Ensure required documentation is in Document Manager for the new hire (application, disclosures, background checks)
• Communicates with applicant to ensure they have information and access to the HRIS
• Conducts onboarding appointments- collects hire paperwork, verifies I-9 documents, employment verification
• Completes appropriate state required background check and reference checks
• Enters new employee in Electronic Training System
• Schedules new hires for hepatitis B vaccine or TB test, as applicable

Administrative

• Maintains accurate and up-to-date human resource files, records, and documentation in electronic Document Manager.
• Supports HR Business Partner with unemployment and workers compensation practices
• Collaborates with quality management team with internal and external audits of employee files

Qualifications

• High School Diploma or equivalent
• Excellent communication skills, both written and verbal
• Proficiency with technology
• Attention to detail
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Basic knowledge of requirements around employment eligibility
• Occasional travel may be required
• Human Resources experience preferred

If you are a dedicated professional looking to make a difference in the lives of clients and caregivers, we'd love to hear from you!!

This is an in person position Monday-Friday 8am-4:30pm.

Job Type: Full-time

Benefits

• Paid time off
• Referral program

Schedule

• 8 hour shift
• Day shift