Admin Assistant

TLC Care Services; Anchorage (AK); On-site; USD 40,000 - 54,000; Full time

Job summary

TLC Care Services in Anchorage, AK is seeking an HR Administrator to manage caregiver records, onboarding and compliance tasks within the HR team.

You will coordinate new hire documentation, assist with recruitment activities, maintain accurate personnel files, and support data entry, audits, and routine inquiries while protecting confidential information.

This full-time role follows a standard 9am–5pm schedule Monday through Friday.

Qualifications

• Maintain accurate personnel files and caregiver records, including certifications and licenses.
• Coordinate onboarding and ensure all employment documents are completed.
• Assist with recruitment activities and candidate communications.
• Transition new hires into active employment after onboarding.
• Monitor compliance requirements and renewals for caregivers.

Responsibilities

• Maintain attendance records and policy adherence.
• Support performance management documentation and coaching records.
• Assist HR admin tasks: filing, data entry, audits, and verifications.
• Coordinate staffing needs with department managers.
• Ensure caregiver records comply with policies and state regulations.

Skills

HR Records

Onboarding

Recruitment support

Compliance

Data entry

Employee relations

Communication

Filing

Attention to detail

Scheduling

Job description

Work Schedule: 9am – 5:00pm (Mon- Fri)

Job Description:

• Maintain accurate employee personnel files and update caregiver records, certifications, licenses, and other HR documentation.

• Coordinate the onboarding process for newly hired caregivers, ensuring all required employment documents are completed and submitted.

• Assist with recruitment activities, including screening applicants, scheduling interviews, coordinating candidate communications, and preparing hiring documents.

• Partner with the HR/Recruitment team to transition newly hired caregivers after orientation and onboarding into active employment.

• Monitor employee compliance requirements, including background checks, TB tests, CPR certifications, licenses, training, and other required credentials, and follow up on renewals.

• Prepare employee ID badges, take profile photos, create employee profiles, and ensure all employee information is accurate and up to date.

• Assist with employee relations by responding to routine HR inquiries, documenting concerns, and escalating issues to management when necessary.

• Maintain attendance records and document tardiness, absences, disciplinary concerns, and policy violations in accordance with company policies.

• Support performance management by maintaining documentation for coaching, corrective actions, and employee evaluations.

• Assist with HR administrative functions, including filing, data entry, audits, employment verification requests, and maintaining confidential employee records.

• Coordinate with department managers regarding staffing needs, employee availability, and workforce planning.

• Ensure compliance with company policies, state regulations, and employment requirements related to caregiver personnel records.