HR Onboarding & Records Assistant

Amivie, LLC; BLOOMINGTON, Northern (MN, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Referral program

Job summary

Amivie, LLC in Bloomington, MN, seeks an HR Assistant to support onboarding, compliance, and employee file management in an in-person role. You will help ensure a smooth hiring and onboarding process while maintaining accurate documentation and confidentiality.

This full-time, day-shift position runs Monday–Friday, 8am–4:30pm, with responsibilities spanning document management, HRIS access, and preparation for audits. Strong communication and discretion are essential.

Qualifications

• High School Diploma or equivalent.
• Excellent communication skills, both written and verbal.
• Proficiency with technology.
• Attention to detail.
• Ability to maintain confidentiality with sensitive information.
• Basic knowledge of employment eligibility requirements.
• Occasional travel may be required.
• Human Resources experience preferred.

Responsibilities

• Complete onboarding and hiring processing for new hires.
• Ensure required documentation is in Document Manager for the new hire (application, disclosures, background checks).
• Communicates with applicant to ensure they have information and access to the HRIS.
• Conduct onboarding appointments, collects hire paperwork, verifies I-9 documents, employment verification.
• Completes appropriate state background checks and reference checks.
• Enters new employee in Electronic Training System.
• Schedules new hires for vaccines or TB tests, as applicable.
• Maintains accurate HR files, records, and documentation in electronic Document Manager.
• Supports HR Business Partner with unemployment and workers compensation practices.
• Collaborates with quality management for internal/external audits of employee files.

Skills

Communication skills

Technology proficiency

Discretion & confidentiality

Employment eligibility basics

Occasional travel

Education

High School diploma or equivalent

Job description

Amivie, LLC in Bloomington, MN, seeks an HR Assistant to support onboarding, compliance, and employee file management in an in-person role. You will help ensure a smooth hiring and onboarding process while maintaining accurate documentation and confidentiality.

This full-time, day-shift position runs Monday–Friday, 8am–4:30pm, with responsibilities spanning document management, HRIS access, and preparation for audits. Strong communication and discretion are essential.