Human Resources and Recruitment Coordinator

State University of New York at Buffalo; New York (NY); On-site; USD 56,000 - 57,000; Full time

Job summary

The University at Buffalo is seeking a highly organized Human Resources and Recruitment Coordinator for the Division of University Advancement. You will manage the full cycle of recruitment and onboarding, serve as a trusted HR contact, and ensure compliant, confidential handling of personnel records while delivering a responsive, service-oriented employee experience.

Join a mission-driven team where recruitment, human resources, and operational excellence shape the future of the University at

Qualifications

• Bachelor’s degree in HR or related field (required).
• Meticulous attention to detail and confidentiality of sensitive information.
• Excellent written and oral communication skills; ability to interpret policies.
• Strong interpersonal skills; ability to work with internal/external partners.
• High technical/digital competence and adaptability to HR systems.
• Demonstrated collaboration while also working independently within a diverse team.

Responsibilities

• Lead full-cycle recruitment and onboarding operations.
• Serve as a trusted HR point-of-contact; process personnel transactions and maintain confidential records.
• Drive operational excellence by analyzing processes and implementing efficiencies.

Skills

Communication

Interpersonal skills

Attention to detail

Confidentiality

Digital competence

Collaboration

Independent and team work

Education

Bachelor’s degree in HR or related field

Master’s degree acceptable

Job description

Human Resources and Recruitment Coordinator

Position Title Human Resources and Recruitment Coordinator

Help create an exceptional employee experience from first impression to lasting impact.

The University at Buffalo is seeking a highly organized, customer-focused Human Resources and Recruitment Coordinator for the Division of University Advancement. In this role, you will serve as a trusted resource to candidates, employees, supervisors, and hiring managers, managing the full cycle of recruitment and onboarding efforts while providing comprehensive human resources support across the division. Your work will play a critical role in attracting top talent, facilitating personnel transactions, maintaining confidential records, and delivering a responsive, seamless, and service-oriented experience throughout the employee lifecycle.

Key responsibilities include:

• Lead full-cycle recruitment and onboarding operations by managing recruitment activities from pre-posting through onboarding, coordinating candidate communications and interviews, partnering with hiring managers and search committees, facilitating pre-employment requirements, and ensuring a welcoming and successful new hire experience.
• Serve as a trusted human resources point-of-contact by processing personnel transactions, maintaining confidential employee records, coordinating with Central Human Resources, responding to employee and supervisor inquiries, and ensuring compliance with applicable policies, procedures, and requirements.
• Drive operational excellence and continuous improvement by analyzing recruitment and HR processes, identifying opportunities for automation and efficiencies, enhancing service delivery, and strengthening the overall candidate and employee experience.

If you’re a proactive professional who excels at building relationships, managing multiple priorities, solving problems, and delivering exceptional customer service, this is an opportunity to make a meaningful impact. Join a collaborative, mission-driven team where recruitment, human resources, and operational excellence help shape the future of the University at Buffalo.

Why UB Advancement

Join a mission-driven team advancing student success, groundbreaking research, and meaningful philanthropic impact at one of the nation’s leading public universities. Building on the momentum of the historic $1 billion Boldly Buffalo campaign, University Advancement is helping shape UB’s next chapter and supporting its ambition to become one of the nation’s top 25 public research universities.

If you’re seeking purposeful work, strong professional growth, and the opportunity to shape fundraising strategy through data, technology, and collaboration, you’ll find it here. Join a forward-thinking team connecting insight with action and philanthropic potential with transformative outcomes.

#AdvancingUB starts here.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

About the University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

The University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply, including veterans and individuals with disabilities. The University is dedicated to the goal of building a culturally diverse and pluralistic University community committed to teaching and working in a multicultural environment.

Minimum Qualifications

• Bachelor’s degree and 3 years of professional experience in recruitment, human resources, or related field; or master’s degree and 1 year of professional experience in recruitment, human resources, or related field.
• Meticulous attention to detail.
• Commitment to confidentiality of sensitive personnel information.
• Excellent written and oral communication skills and the ability to deal with nuanced policies and procedures.
• Excellent interpersonal skills, including the ability to listen and interact effectively with internal and external partners.
• High technical/digital competence.
• Demonstrated commitment to collaboration as well as the ability to work well both independently and collaboratively with a diverse team and donor/prospect constituency.

Preferred Qualifications

Our University Community

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $56,000 - $57,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5/week

Campus

Campus South Campus

UB is an EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].