Human Resources and Recruitment Coordinator

University at Buffalo; Town of Amherst (NY); On-site; USD 56,000 - 57,000; Full time

Job summary

The University at Buffalo is seeking a highly organized, customer-focused Human Resources and Recruitment Coordinator for the Division of University Advancement. You will manage the full recruitment and onboarding cycle, serve as a trusted HR resource, and drive improvements to attract top talent and deliver excellent employee service.

Join a mission-driven team shaping UB’s future by managing personnel transactions, confidential records, and a responsive employee lifecycle, while collaborating

Qualifications

• Bachelor's degree and 3 years of professional experience in recruitment, human resources, or related field; or master's degree and 1 year of professional experience in recruitment, human resources, or related field.
• Meticulous attention to detail.
• Commitment to confidentiality of sensitive personnel information.
• Excellent written and oral communication skills and the ability to deal with nuanced policies and procedures.
• Excellent interpersonal skills, including the ability to listen and interact effectively with internal and external partners.
• High technical/digital competence.
• Demonstrated commitment to collaboration as well as the ability to work well both independently and collectively with a diverse team and donor/prospect constituency.

Responsibilities

• Lead full-cycle recruitment and onboarding operations by managing recruitment activities from pre-posting through onboarding, coordinating candidate communications and interviews, partnering with hiring managers and search committees, facilitating pre-employment requirements, and ensuring a welcoming and successful new hire experience.
• Serve as a trusted human resources point-of-contact by processing personnel transactions, maintaining confidential employee records, coordinating with Central Human Resources, responding to employee and supervisor inquiries, and ensuring compliance with applicable policies, procedures, and requirements.
• Drive operational excellence and continuous improvement by analyzing recruitment and HR processes, identifying opportunities for automation and efficiencies, enhancing service delivery, and strengthening the overall candidate and employee experience.

Education

Bachelor's degree + 3 years professional experience in recruitment/HR

Master's degree + 1 year professional experience in recruitment/HR

Job description

Human Resources and Recruitment Coordinator

Position Information

Position Title: Human Resources and RecruitmentCoordinator

Department: University Advancement

Job Type: Full-Time

Posting Detail Information

Position Summary

Help create an exceptional employee experience from firstimpression to lasting impact.

The University at Buffalo is seeking a highly organized,customer-focused Human Resources and RecruitmentCoordinator for the Division ofUniversity Advancement. In this role, you will serveas a trusted resource to candidates, employees, supervisors, andhiring managers, managing the full cycle of recruitment andonboarding efforts while providing comprehensive human resourcessupport across the division. Your work will play a critical role inattracting top talent, facilitating personnel transactions,maintaining confidential records, and delivering a responsive,seamless, and service-oriented experience throughout the employeelifecycle.

• Lead full-cycle recruitment and onboardingoperations by managing recruitment activities frompre-posting through onboarding, coordinating candidatecommunications and interviews, partnering with hiring managers andsearch committees, facilitating pre-employment requirements, andensuring a welcoming and successful new hire experience
• Serve as a trusted human resourcespoint-of-contact by processing personnel transactions,maintaining confidential employee records, coordinating withCentral Human Resources, responding to employee and supervisorinquiries, and ensuring compliance with applicable policies,procedures, and requirements
• Drive operational excellenceand continuous improvement by analyzing recruitment and HRprocesses, identifying opportunities for automation andefficiencies, enhancing service delivery, and strengthening theoverall candidate and employee experience

If you're a proactive professional who excels at buildingrelationships, managing multiple priorities, solving problems, anddelivering exceptional customer service, this is an opportunity tomake a meaningful impact. Join a collaborative, mission-driven teamwhere recruitment, human resources, and operational excellence helpshape the future of the University at Buffalo.

Why UB Advancement

Join a mission-driven teamadvancing student success, groundbreaking research, and meaningfulphilanthropic impact at one of the nation's leading publicuniversities. Building on the momentum of the historic $1 billionBoldly Buffalo campaign, University Advancement is helpingshape UB's next chapter and supporting its ambition to become oneof the nation's top 25 public research universities.

If you're seeking purposeful work, strong professional growth, andthe opportunity to shape fundraising strategy through data,technology, and collaboration, you'll find it here. Join aforward-thinking team connecting insight with action andphilanthropic potential with transformative outcomes.

#AdvancingUB starts here.

Learn more:

• Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

About the University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America'sleading public research universities and a flagship of the StateUniversity of New York system, recognized for our excellence andour impact. UB is a premier, research-intensive public universitydedicated to academic excellence. Our research, creative activityand people positively impact the world. Like the city we call home,UB is distinguished by a culture of resilient optimism, resourcefulthinking and pragmatic dreaming that enables us to reach othersevery day. Visit our website to learn more about the University atBuffalo.

The University at Buffalo is an affirmative action/equalopportunity employer and, in keeping with our commitment, welcomesall to apply, including veterans and individuals with disabilities.The University is dedicated to the goal of building a culturallydiverse and pluralistic University community committed to teachingand working in a multicultural environment.

Minimum Qualifications

• Bachelor's degree and 3years of professional experience in recruitment, human resources,or related field; or master's degree and 1 year of professionalexperience in recruitment, human resources, or related field.
• Meticulous attention to detail.
• Commitment to confidentiality ofsensitive personnel information.
• Excellent written and oralcommunication skills and the ability to deal with nuanced policiesand procedures.
• Excellent interpersonal skills, including theability to listen and interact effectively with internal andexternal partners.
• High technical/digital competence.
• Demonstrated commitment to collaboration as well as the ability towork well both independently and collectively with a diverse teamand donor/prospect constituency.

Salary Range

$56,000 - $57,000

Is a background check required for this posting?

No

Contact Information

Contact's Name: Morgan Falzone

Contact's Pronouns: she/her

Contact's Title: Executive Director of Talent andCulture

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 10/26/2026

Deadline for Applicants:

Date to be filled: 01/20/2027