Recruitment Coordinator, Career Design Center

University at Buffalo; Town of Amherst (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

University at Buffalo is seeking a Recruitment Coordinator within the Career Design Center to support end-to-end on-campus and virtual employer recruiting activities. The role will administer Handshake-based employer accounts, proposals, and inquiries across the Employer Relations team, ensuring efficient workflows and strong service delivery.

The successful candidate will be highly organized, capable of managing multiple priorities, and able to collaborate with campus partners and external

Qualifications

• Associate degree with a minimum of 2 years of experience or bachelor's degree is required.
• Experience coordinating recruiting operations, administrative workflows, HR processes, client services, project coordination, or similar functions in a fast-paced environment.
• Strong organizational skills with ability to manage multiple priorities with high attention to detail.
• Ability to exercise sound judgment, solve problems independently, and manage competing deadlines, especially during peak busy seasons.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work collaboratively across teams.
• High level of comfort learning and administering technology platforms (e.g., Handshake, Asana).

Responsibilities

• Coordinating end-to-end planning, logistics, and communications for on-campus and virtual employer recruiting activities.
• Administering employer activity, including employer account management and approvals, in Handshake.
• Serving as the primary operational hub for employer inquiries and coordinating next steps across the Employer Relations team.
• Developing and improving recruiting workflows, procedures, and service processes that enhance efficiency and the employer–student experience.
• Demonstrating professionalism as a representative of the Employer Relations team.
• Contributing to the implementation of the employer relations and external engagement strategic plan.

Skills

Organizational skills

Written & verbal communication

Multitasking

Team collaboration

Handshake experience

Asana experience

Education

Associate degree

Bachelor's degree

Tools

Handshake

Asana

Job description

Recruitment Coordinator, Career Design Center

Position Information

Position Title: Recruitment Coordinator, Career DesignCenter

Department: Career Design Center

Posting Link: https://apptrkr.com/9881415 https://www.ubjobs.buffalo.edu/postings/64648

Job Type: Full-Time

Posting Detail Information

Position Summary

The CareerDesign Center invites applicants for the Recruitment Coordinator position. The successfulcandidate will be highly organized and adaptive to a seasonalrecruitment calendar and vital in supporting recruiting activitieswith employers and alumni that promote student success. In thisrole, you will work with campus partners and external stakeholdersto advance the University at Buffalo's goal to become a Top 25public research university.

• Coordinating end-to-end planning, logistics, and communicationsfor on-campus and virtual employer recruiting activities.
• Administering employer activity, including employer accountmanagement and approvals, in primary recruitment platform Bullseye(powered by Handshake).
• Serving as the primary operational hub for employer inquiriesby managing shared communications and coordinating next stepsacross the Employer Relations team.
• Developing, documenting, and continuously improving recruitingworkflows, operational procedures, and service processes thatenhance efficiency and the employer to student experience.
• Demonstrating a consistent level of service and professionalismas a representative of the Employer Relations team.
• Contributing to the implementation and assessment of theemployer relations and external engagement strategic plan, insupport of UB student engagement and success.

Our team recognizes the advantages diverse perspectives andbackgrounds bring to the workplace. We are particularly interestedin candidates who share this value and will work to achieve theuniversity's goals of inclusive excellence.

About Student Life

StudentLife is dedicated to creating a student-centred environment that fosters engagement, well-being, and success.Guided by four strategic priorities—student engagement, health andwellness, personalized support, and advancing diversity, equity,inclusion, and justice we provide transformative experiences that empower students to grow, lead, and thrive. As a member of StudentLife, you'll join a team of passionate professionals united byshared values and a commitment to student success. We think big,act boldly, and pursue excellence with purpose. Together, we buildinclusive communities, champion discovery, and celebrate theachievements that shape the UB experience.

Learn more

• Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
• Being a part of the University at Buffalocommunity.

The University at Buffalo is an equal opportunity employer(EOE) and welcomes all to apply including veterans and individualswith a disability.

Minimum Qualifications

• Associate degree with a minimum of 2 years of experienceor bachelor's degree is required
• Demonstrated experience coordinating recruiting operations,administrative workflows, human resources processes, clientservices, project coordination, or similar operational functions ina fast-paced environment.
• Strong organizational skills with the ability to managemultiple priorities while maintaining high attention todetail.
• Demonstrated ability to exercise sound judgment, solve problemsindependently, and manage competing deadlines, especially duringpeak busy seasons.
• Strong written, verbal, and interpersonal communicationskills.
• Ability to work collaboratively across teams.
• High level of comfort learning and administering technologyplatforms (ex: Handshake, Asana).

Preferred Qualifications

• Experience supporting recruiting, talent acquisition, humanresources, staffing, client relationship management, or businessoperations.
• Experience with applicant tracking systems (ATS), CRMplatforms, or online recruitment systems.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel,PowerPoint)

Is a background check required for this posting?

Yes

Contact Information

Contact's Name: Meg Recktenwald

Contact's Title: Associate Director, Employer Relations& External Engagement

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 10/06/2026

Date to be filled: 01/07/2027

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