Recruitment Coordinator, Career Design Center

State University of New York at Buffalo; New York (NY); On-site; USD 54,000 - 56,000; Full time

Job summary

University at Buffalo is seeking a Recruitment Coordinator to manage end-to-end planning for on-campus and virtual recruiting events. You’ll administer employer activity in Handshake (Bullseye) and serve as the primary hub for employer inquiries within the Employer Relations team.

The role focuses on developing recruiting workflows, delivering high-quality service, and supporting UB’s goal to be a Top 25 public research university through strong collaboration with campus partners and external

Qualifications

• Associate degree with 2+ years experience or a bachelor’s degree is required.
• Experience coordinating recruiting operations, admin workflows, HR processes, or client services in a fast-paced setting.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to exercise sound judgment and meet competing deadlines, especially in peak seasons.
• Strong written, verbal, and interpersonal communication skills.
• Ability to collaborate across teams and learn technology platforms like Handshake and Asana.

Responsibilities

• Coordinating end-to-end planning, logistics, and communications for on-campus and virtual recruiting activities.
• Administering employer activity, including account management and approvals in Handshake-based Bullseye.
• Serving as the primary hub for employer inquiries and coordinating next steps across the Employer Relations team.
• Developing and improving recruiting workflows and service processes to boost efficiency.
• Maintaining consistent service and professionalism as a representative of Employer Relations.
• Contributing to the employer relations strategy to support student engagement and success.

Skills

Recruiting ops

HR processes

Project coordination

Organizational skills

Written & verbal comms

Cross-team collaboration

Education

Associate degree

Bachelor's degree

Tools

Handshake

Asana

Microsoft Office

Job description

The Career Design Center invites applicants for the Recruitment Coordinator position. The successful candidate will be highly organized and adaptive to a seasonal recruitment calendar and vital in supporting recruiting activities with employers and alumni that promote student success. In this role, you will work with campus partners and external stakeholders to advance the University at Buffalo’s goal to become a Top 25 public research university.

Your responsibilities include:

• Coordinating end-to-end planning, logistics, and communications for on-campus and virtual employer recruiting activities.
• Administering employer activity, including employer account management and approvals, in primary recruitment platform Bullseye (powered by Handshake).
• Serving as the primary operational hub for employer inquiries by managing shared communications and coordinating next steps across the Employer Relations team.
• Developing, documenting, and continuously improving recruiting workflows, operational procedures, and service processes that enhance efficiency and the employer to student experience.
• Demonstrating a consistent level of service and professionalism as a representative of the Employer Relations team.
• Contributing to the implementation and assessment of the employer relations and external engagement strategic plan, in support of UB student engagement and success.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

About Student Life Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big act boldly and pursue excellence with purpose. Together we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate degree with a minimum of 2 years of experience or bachelor’s degree is required
• Demonstrated experience coordinating recruiting operations, administrative workflows, human resources processes, client services, project coordination, or similar operational functions in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities while maintaining high attention to detail.
• Demonstrated ability to exercise sound judgment, solve problems independently and manage competing deadlines, especially during peak busy seasons.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work collaboratively across teams.
• High level of comfort learning and administering technology platforms (ex: Handshake, Asana).

Preferred Qualifications

• Experience supporting recruiting, talent acquisition, human resources, staffing, client relationship management, or business operations.
• Experience with applicant tracking systems (ATS), CRM platforms, or online recruitment systems.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)

Background Check Notification

For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Salary Range

Salary Range $54,090 - $56,430

Job Type

Full-Time

Campus

North Campus

Driving Requirements

This position will never drive a university owned vehicle.

Background Check Required

Yes