Human Resources Administrator

Coast Dental; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Coast Dental in Tampa, FL is seeking an entry-level HR Administrator to manage FMLA, PWFA, and related leaves. You will advise colleagues and managers, maintain leave records, and support the HR team in administrative tasks.

The role requires 1–2 years of HR/administrative experience and strong communication, organization, and confidentiality. This position is office-based and supports a fast-paced HR environment.

Qualifications

• Deep knowledge of FMLA, PWFA, Pregnancy Discrimination Act, ADA, and related leave laws.
• 1–2 years of HR/administrative experience.
• Excellent communication and confidentiality in handling sensitive information.
• Ability to multi-task and work in a fast-paced environment.

Responsibilities

• Advise colleagues on FMLA, PWFA, and related leaves of absence.
• Manage the return-to-work process after leaves.
• Create and maintain leave spreadsheets and files.
• Coordinate with HR and Recruiting on required certifications for field staff.
• Assist the HR team with various administrative duties.

Skills

Leave administration

Regulatory knowledge (FMLA/PWFA/ADA)

Communication skills

Discretion & confidentiality

Multi-tasking

Organizational skills

MS Word

MS Excel

Windows OS

Tools

MS Word

MS Excel

Windows OS

Job description

Job Purpose:The Human Resources Administrator is responsible for managing Family Medical Leave Act (FMLA) leaves, Accommodation Leaves and leaves of absence under the Pregnant Workers Fairness Act (PWFA). The HR Administrator also handles other administrative duties for the HR Team. This is an entry level position that requires 1 to 2 years of HR experience.Duties and Responsibilities:Advise colleagues on their rights and responsibilities under federal and local leaves of absence.Expert on communication to both colleagues and managers regarding all applicable leaves of absence.Create and maintain FLMA spreadsheet and files all information relating to FMLA and other leave requests.Responsible for advising managers and colleagues on leave lawsManage the return-to-work process for colleagues returning from leaves of absence.Serve as the expert regarding leaves of absence, ensures the company is following policies and procedures.Work with HR and Recruiting regarding required certifications for field colleagues.Assists the HR team with various administrative dutiesOther duties as assigned.Knowledge, Skills and Abilities:Strong knowledge of Family Medical Leave Act, Pregnant Workers Fairness Act, Pregnancy Discrimination Act, Americans with Disabilities Act, and other required regulations covering leaves of absence.Excellent interpersonal, verbal, and written communication skills.Must exercise diplomacy, discretion, sound judgment, and flexibility in varying situations, and must maintain confidentiality.Ability to multi-task and manage several projects simultaneously.Ability to work in a fast-paced environment.Excellent organization and time management skills required.Ability to independently plan, organize, prioritize, schedule, coordinate, and make decisions relating to assigned tasks and responsibilities.Extensive knowledge of Windows operating systems software including, but not limited to Word and Excel.At least one to two (2) years of human resources and/or administrative experience required.