Human Resources Administrator - IHRADMIN

Coast Dental; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Coast Dental in Tampa is seeking an HR Administrator to manage FMLA leaves, PWFA accommodations, and leaves of absence. The entry-level position requires 1–2 years of HR experience and involves handling leave processes, confidentiality, and coordinating with the HR team.

You will advise managers on leave laws, maintain records, and support other HR duties in a busy in-office environment.

Qualifications

• 1–2 years of human resources and/or administrative experience.
• Strong knowledge of FMLA, PWFA, and related leave regulations.
• Excellent verbal and written communication skills.
• Ability to multi-task in a fast-paced environment.
• Maintains confidentiality and exercise discretion.

Responsibilities

• Advise colleagues on rights and responsibilities under FMLA, PWFA, and related laws.
• Communicate leaves of absence to colleagues and managers.
• Create and maintain FMLA spreadsheets and files.
• Advise managers on leave laws and return-to-work processes.
• Serve as the expert on leaves of absence policies and procedures.
• Coordinate with HR and Recruiting on required certifications.

Skills

Leaves of absence

Communication

Multitasking

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Job description

NOT REMOTE-IN OFFICE IN TAMPA

Overview

The Human Resources Administrator is responsible for managing Family Medical Leave Act (FMLA) leaves, Accommodation Leaves and leaves of absence under the Pregnant Workers Fairness Act (PWFA). The HR Administrator also handles other administrative duties for the HR Team. This is an entry level position that requires 1 to 2 years of HR experience.

Essential Duties and Responsibilities

• Advise colleagues on their rights and responsibilities under federal and local leaves of absence.
• Expert on communication to both colleagues and managers regarding all applicable leaves of absence.
• Create and maintain FLMA spreadsheet and files all information relating to FMLA and other leave requests.
• Responsible for advising managers and colleagues on leave laws
• Manage the return-to-work process for colleagues returning from leaves of absence.
• Serve as the expert regarding leaves of absence, ensures the company is following policies and procedures.
• Work with HR and Recruiting regarding required certifications for field colleagues.
• Assists the HR team with various administrative duties
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Strong knowledge of Family Medical Leave Act, Pregnant Workers Fairness Act, Pregnancy Discrimination Act, Americans with Disabilities Act, and other required regulations covering leaves of absence.
• Excellent interpersonal, verbal, and written communication skills.
• Must exercise diplomacy, discretion, sound judgment, and flexibility in varying situations, and must maintain confidentiality.
• Ability to multi-task and manage several projects simultaneously.
• Ability to work in a fast-paced environment.
• Excellent organization and time management skills required.
• Ability to independently plan, organize, prioritize, schedule, coordinate, and make decisions relating to assigned tasks and responsibilities.
• Extensive knowledge of Windows operating systems software including, but not limited to Word and Excel.

Qualifications (Experience, Education, Licensure, Certification)

• At least one to two (2) years of human resources and/or administrative experience required.

Working Conditions

The HR Administrator works in areas that are highly visible and designed and furnished to make a good impression. Most work stations are clean, well-lit, and relatively quiet. Work is primarily sedentary in nature.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.