Human Resources Administrator

CalPortland; Summerlin South (NV); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health and welfare plans

Retirement program

Life insurance

Employee assistance program

Voluntary benefits

Job summary

CalPortland is seeking an HR support professional to assist in the Summerlin, NV and Glendora, CA corporate offices. The role covers pre-employment activities, new hire orientation, paperwork, IT setup, and compliance with state and federal regulations.

You will also contribute to process improvements and HR system administration. The ideal candidate holds a Bachelor's degree in HR or related field, demonstrates strong communication and confidentiality, and can multitask in a fast-paced

Qualifications

• Basic knowledge of state and federal law including FLSA, Title VII, EEO and leave laws.
• Personnel record-keeping and filing practices.
• Office environment procedures and etiquette.
• Strong client and vendor communication skills.

Responsibilities

• Administer pre-employment hiring process and background checks.
• Coordinate new hire orientation with HR, Benefits, Safety, and Environmental.
• Handle new hire paperwork and IT setup across regions.
• Assist with temporary onboarding with recruiting and hiring managers.
• Ensure compliance with state and federal regulations.
• Improve administrative systems and processes.
• Serve as a super-user for HR system modules.
• Maintain and audit personnel files and I-9 forms.
• Prepare employee communications for Executive Offices.
• Administer company programs such as service awards.
• Answer HR Hotline queries and route to appropriate departments.
• Maintain annual labor law posters for offices.
• Assist with unemployment claims and regional coordination.
• Process and track invoices for timely payment.
• Provide quality service to internal and external customers.
• Open and sort mail and order office supplies.
• Support VP of HR and Summerlin HR staff.
• Provide reception coverage during breaks.

Skills

Interpersonal skills

Communication skills

Time management

Organizational skills

Confidentiality

Education

Bachelor’s degree in HR/Business-related field

Tools

HRIS

Job description

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Under general supervision, performs a variety of human resources support activities for the Summerlin, NV, and Glendora, CA Corporate office. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Coordinate new hire orientation with HR, Benefits, Safety, and Environmental
• Coordinate new hire paperwork and IT set up with each region as necessary
• Administer agency temp onboarding with recruiting and hiring managers
• Ensure compliance with all State and Federal Regulations
• Continuously improve administrative systems and processes, consistent with internal policies and procedures
• Serve as an administrator and/or super-user for assigned HR system modules
• Maintain and conduct annual audits of personnel files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Executive Offices
• As assigned, administer company programs such as service awards
• Answer incoming calls to the HR Hotline and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for designated offices
• Respond to unemployment claims and direct to other regions when necessary
• Ensure all invoices are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers
• Open and sort department mail and order office supplies
• Support VP of Human Resources and other Summerlin based HR staff
• Provide reception desk coverage for lunch breaks and other breaks as required
• Other administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently; strong organizational skills
• Highly confidential and ethical

Preferred:

• Related experience in construction, building materials, and/or Department of Transportation (DOT) experience
• HRIS experience

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. In accordance with the San Francisco Fair Chance Ordinance, for work that will be performed in the San Francisco area, qualified applicants with arrest and conviction records will be considered for employment.