HR Operations & Onboarding Specialist

CalPortland; Las Vegas (NV); On-site; USD 42,000 - 56,000; Full time

Job summary

CalPortland is seeking a Human Resources support professional to assist with day-to-day HR operations at the Summerlin, NV and Glendora, CA offices. Under general supervision, you will coordinate with departments, managers, employees, and vendors to ensure efficient HR processes.

The role emphasizes administering pre-employment, onboarding, benefits coordination, compliance with state and federal regulations, and maintaining personnel records, with a focus on service quality and confidentiality.

Qualifications

• Knowledge of state and federal labor laws (FLSA, Title VII, EEO and leave laws)
• Record-keeping and filing practices
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint)
• Excellent interpersonal and communication skills
• Ability to multitask and manage time effectively
• Highly confidential and ethical conduct

Responsibilities

• Administer pre-employment hiring processes, background checks, and onboarding tasks
• Coordinate new hire orientation with HR, Benefits, Safety and Environmental teams
• Coordinate new hire paperwork and IT setup across regions
• Administer agency temp onboarding with recruiting and hiring managers
• Ensure compliance with state and federal regulations
• Improve administrative systems and processes in line with policies
• Serve as administrator or super-user for HR system modules
• Maintain annual audits of personnel files and I-9 forms
• Prepare and maintain employee communications for Executive Offices
• Administer company programs such as service awards
• Answer HR Hotline calls and direct to Benefits, Payroll, WC, Safety, etc.
• Order and update annual labor law posters for offices
• Respond to unemployment claims and route to regions as needed
• Ensure invoices are accurate, processed, and paid promptly
• Provide quality service to internal and external customers
• Open and sort department mail and order office supplies
• Support VP of HR and Summerlin-based HR staff
• Provide reception coverage during breaks
• Other administrative duties and ad hoc projects

Skills

MS Office proficiency

Interpersonal skills

Oral & written communication

Education

Bachelor’s degree or higher in HR/Business/Related field

Job description

CalPortland is seeking a Human Resources support professional to assist with day-to-day HR operations at the Summerlin, NV and Glendora, CA offices. Under general supervision, you will coordinate with departments, managers, employees, and vendors to ensure efficient HR processes.

The role emphasizes administering pre-employment, onboarding, benefits coordination, compliance with state and federal regulations, and maintaining personnel records, with a focus on service quality and confidentiality.