Human Resources Administrator

CalPortland; Federal Way (WA); On-site; USD 59,000 - 68,000; Full time

Benefits offered by this job

Health and welfare plans

Life insurance

Disability coverage

Retirement program

Employee assistance program

Voluntary benefits

Job summary

CalPortland is seeking an HR Support Specialist in Federal Way, WA to coordinate recruitment screening, pre-employment processing, and payroll data entry in SAP. This salaried role supports regional HR operations and maintains DOT-related files for drivers.

The ideal candidate holds a Bachelor’s in HR or related field and demonstrates confidentiality, strong communication, and organizational skills. Knowledge of FLSA/EEO/Leave laws is preferred.

Qualifications

• Confidentiality and ethics are essential.
• Knowledge of state/federal labor laws (FLSA, Title VII, EEO, Leave laws).
• Experience with personnel records and filing.
• Office procedures and administrative skills.
• Strong communication and relationship-building abilities.
• Ability to multitask and prioritize effectively.

Responsibilities

• Assist with recruitment screening for hourly positions in concrete/terminal operations.
• Administer pre-employment processes including background checks and drug screens.
• Process new hires in payroll systems (SAP) and I-9 compliance.
• Coordinate E-Verify and maintain I-9 forms.
• Maintain DQF, employee files, and medical files; ensure retention.
• Support regional HR Manager and coordinate with clinics and MROs.
• Assist with job fairs and plant events; improve administrative processes.
• Respond to unemployment and verification of employment requests.

Skills

Interpersonal skills

Oral and written communication

Multitasking

Organizational skills

Ethical standards

Customer service

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Job description

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Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Compensation

Annual Salary $59,000 - $68,000 DOE

Responsibilities

• Responsible for assiting with recruitment screening of hourly positions for ready mix concrete, aggregates and cement terminal operations
• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Conduct new hire orientation and process all required paperwork toPayroll for SAP data entry
• Process new hires through E-Verify online portal and maintain I-9 Forms
• Process new hires in regional new hire reporting site
• Process employee change forms to Corporate files (SAP)
• Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
• Maintain relationships with contracted industrial clinics and Medical Review Officer (MRO)
• Expedite post-accident drug screen testing results to managers in a timely fashion
• Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing, FMCSA Review, and Medical Certifications
• Maintain Division Master Tracking System
• Assist with job fairs and plant-related events, as necessary
• Continuously strive to improve administrative systems and processes, consistent with internal policies and procedures
• Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Regional office and plant locations
• Answer incoming calls to the HR line and assist/direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for the Regional office and plant locations
• Respond to unemployment claims, when necessary
• Respond to Verification of Employment requests
• Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers
• Provide support to Regional HR Manager
• Other administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Highly confidential and ethical
• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO, and Leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently. Strong organizational skills

Preferred

• HRIS Experience
• Related experience in construction/building materials
• Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. CalPortland complies with the WA ST Fair Chance Act.

Location

Federal Way, WA, US, 98001

Job Type: Salaried

Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue