Human Resources Administrator

CalPortland; Las Vegas (NV); On-site; USD 42,000 - 56,000; Full time

Job summary

CalPortland is seeking a Human Resources support professional to assist with day-to-day HR operations at the Summerlin, NV and Glendora, CA offices. Under general supervision, you will coordinate with departments, managers, employees, and vendors to ensure efficient HR processes.

The role emphasizes administering pre-employment, onboarding, benefits coordination, compliance with state and federal regulations, and maintaining personnel records, with a focus on service quality and confidentiality.

Qualifications

• Knowledge of state and federal labor laws (FLSA, Title VII, EEO and leave laws)
• Record-keeping and filing practices
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint)
• Excellent interpersonal and communication skills
• Ability to multitask and manage time effectively
• Highly confidential and ethical conduct

Responsibilities

• Administer pre-employment hiring processes, background checks, and onboarding tasks
• Coordinate new hire orientation with HR, Benefits, Safety and Environmental teams
• Coordinate new hire paperwork and IT setup across regions
• Administer agency temp onboarding with recruiting and hiring managers
• Ensure compliance with state and federal regulations
• Improve administrative systems and processes in line with policies
• Serve as administrator or super-user for HR system modules
• Maintain annual audits of personnel files and I-9 forms
• Prepare and maintain employee communications for Executive Offices
• Administer company programs such as service awards
• Answer HR Hotline calls and direct to Benefits, Payroll, WC, Safety, etc.
• Order and update annual labor law posters for offices
• Respond to unemployment claims and route to regions as needed
• Ensure invoices are accurate, processed, and paid promptly
• Provide quality service to internal and external customers
• Open and sort department mail and order office supplies
• Support VP of HR and Summerlin-based HR staff
• Provide reception coverage during breaks
• Other administrative duties and ad hoc projects

Skills

MS Office proficiency

Interpersonal skills

Oral & written communication

Education

Bachelor’s degree or higher in HR/Business/Related field

Job description

Job Summary

Under general supervision, performs a variety of human resources support activities for the Summerlin, NV, and Glendora, CA Corporate office. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Job Summary

Under general supervision, performs a variety of human resources support activities for the Summerlin, NV, and Glendora, CA Corporate office. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Coordinate new hire orientation with HR, Benefits, Safety, and Environmental
• Coordinate new hire paperwork and IT set up with each region as necessary
• Administer agency temp onboarding with recruiting and hiring managers
• Ensure compliance with all State and Federal Regulations
• Continuously improve administrative systems and processes, consistent with internal policies and procedures
• Serve as an administrator and/or super-user for assigned HR system modules
• Maintain and conduct annual audits of personnel files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Executive Offices
• As assigned, administer company programs such as service awards
• Answer incoming calls to the HR Hotline and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for designated offices
• Respond to unemployment claims and direct to other regions when necessary
• Ensure all invoices are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers
• Open and sort department mail and order office supplies
• Support VP of Human Resources and other Summerlin based HR staff
• Provide reception desk coverage for lunch breaks and other breaks as required
• Other administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Strong MS Office (Outlook, Word, Excel, PowerPoint) skills
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently; strong organizational skills
• Highly confidential and ethical

Preferred

• Bilingual - English/Spanish
• Related experience in construction, building materials, and/or Department of Transportation (DOT) experience
• HRIS experience

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. In accordance with the San Francisco Fair Chance Ordinance, for work that will be performed in the San Francisco area, qualified applicants with arrest and conviction records will be considered for employment.