HR Coordinator

Pacific Clinics; Los Gatos (CA); On-site; USD 54,000 - 57,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K match

Job summary

Pacific Clinics is seeking an HR Coordinator to support the human resources department with recruitment, onboarding, and employee records management. The role involves coordinating new hire processes, background checks, and benefits administration to ensure smooth staffing and compliance.

Candidates should have an Associates degree and 2+ years HR experience with strong MS Office skills. The position emphasizes organization, communication, and cross-functional teamwork within a diverse workplace.

Qualifications

• Associates Degree required and 2+ years HR experience or equivalent education/experience.
• Two years of HR clerical experience with intermediate to advanced MS Office skills.
• Strong organizational and communication abilities are essential.

Responsibilities

• Processes hires from recruitment to on-boarding and prepares new hire documents.
• Submits background checks, license verification, and fingerprinting.
• Coordinates New Employee Orientation and onboarding activities regionally.
• Supports benefits and leave administration.
• Maintains employee records across HRIS and files.
• Assists with audit preparations and cross-trains on rewards programs.

Skills

HR coordination

Onboarding

Recruitment

Employee records

Education

Associates Degree

Tools

Microsoft Access

Excel

Word

PowerPoint

Outlook

Job description

• The initial compensation for this position ranges from $27.83 - $27.40 per hour, depending on experience, location and internal equity considerations

Compensation We Offer

• The initial compensation for this position ranges from $27.83 - $27.40 per hour, depending on experience, location and internal equity considerations

Possible Additional Compensation (may Vary Based On Position Eligibility)

• Possible Bilingual Differentials: Up to 7.5% for qualifying direct-service roles; up to $80.00/month flat fee for qualifying non-direct service roles.

Benefits We Offer

• Benefits Eligibility starts on day ONE
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to 4%
• Competitive Time Off Plans

Must meet eligibility requirements based on employment status

Pay Range

$25.83 - $27.40 / hour

Job Summary

An HR Coordinator is responsible for providing support to the human resources department in various administrative tasks. They assist with recruitment and onboarding processes, maintain employee records, handle employee inquiries, coordinate training programs, support benefits admin, leave administration, and ensure compliance with company policies and procedures.

Responsibilities

Processes hires from recruitment to on-boarding and prepares new hire documents and on- boarding materials to ensure a smooth transition to employment.

Submits candidate for background and reference checks, education and license verification, verifies completion of fingerprinting process and follows up with candidate/organization to ensure all necessary information is received and processed expeditiously.

Coordinates and presents New Employee Orientation (NEO) agency-wide and new hire on- boarding activities; communicates with both the regional site-liaisons and prospective supervisor(s) and employee regarding start date/on-boarding expectations for new hires.

Supports benefit and leave administration.

Works across multiple systems providing support to employees and external candidates.

Utilizes the Agency HRIS to record employee information and submits changes as required to ensure employees' records are accurate and complete. This includes, but is not limited to: new hire information, licenses, certifications, supervisor changes, positions changes, location changes, salary updates, etc.

Maintains and cross-trains on employee personnel file compliance including 19 Files and DMV records.

Works closely with the Intern Department to insure Intern pre-hire clearances are completed, conducts Intern on-boarding and finalizes the Intern personnel files; closes the Intern files at the completion of Intern assignment.

Works closely with Talent Acquisition Specialist (TAS) and temporary agencies to ensure required documents and clearances for temporary workers are received in a timely manner, schedules for on-boarding temps are communicated to the hiring supervisor and assist with ensuring that temporary workers have required access; works with TAS to close temp file at the completion of assignment.

Administers and cross-trains on Rewards and Recognition programs, including maintaining records, reviewing invoices, ordering merchandise, managing delivery dates for monthly employee service awards, certificates, cash and gift card awards and flower requests.

Administers and cross-trains on employee programs including bilingual proficiency testing.

Creates employee badges for Agency new hires and all employees.

Participates in work groups with co-workers to support desired departmental and organizational initiatives.

Assists in preparing for state, county and local audits.

Ensures timely departmental pick up of incoming and outgoing mail and emails.

Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-workers and other

Supports project completion, and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.

Models Pacific Clinics' approach, mission and core values in all communication and correspondence.

Performs other duties as assigned.

Qualifications

Associates Degree (AA/AS) and (2) two or more years of HR experience required, or combination of equivalent education and experience to include:

Two (2) years of HR clerical experience including intermediate to advanced knowledge of Microsoft Access, Excel, Word, PowerPoint and Outlook.

Strong organizational and communication skills are essential for success in this role.

Job Competencies

• Support multiple projects and HR activities - organizational skills
• Timemanagement
• Detailed orientation
• Collaboration
• Communication

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Driving Required Will not have unsupervised contact with children. Requires full background check and TB Exam. We are Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability. We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.