Human Resources Administrative Assistant

Netlist; Irvine (CA); On-site; USD 80,231,000 - 97,424,000; Full time

Job summary

Netlist Inc. in Irvine, CA seeks an experienced Human Resources Administrative Assistant to provide essential HR‑support and onboarding coordination.

You will ensure accurate recordkeeping, assist with payroll changes and compliance, and support recruitment activities for a fast‑growing tech organization. Responsibilities include processing hires and terminations, maintaining personnel files, coordinating training and events, and generating HR reports.

Qualifications

• Bachelor’s Degree from an accredited college or university.
• Proficiency in Microsoft Outlook, Word, and Excel, including logic and lookup functions.
• Strong attention to detail and confidentiality.
• Experience with HRIS or payroll systems (ADP, Paylocity, UKG, Workday, etc.).
• 3+ years of administrative experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize effectively.

Responsibilities

• Post job openings, coordinate interviews, and communicate with candidates.
• Prepare onboarding materials and coordinate new‑hire orientation.
• Ensure completion of I‑9s, E‑Verify (if applicable), and onboarding paperwork.
• Maintain and update employee personnel files in compliance with company policies and legal requirements.
• Process employee status changes, new hires, and terminations documentation.
• Assist with audits and compliance reporting as needed.
• May process payroll‑related changes, time‑off requests, and employee data updates.
• Coordinate training sessions and support employee events.
• Prepare HR reports and assist with special projects supporting the Finance and Data Engineering Team.
• Manage weekly office snack shopping to ensure adequate inventory of fresh fruit, nuts, and treats; ensure descaling of coffee machines, etc.
• Other duties as assigned.

Skills

Attention to detail

Time management

Communication

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ADP

Paylocity

UKG

Workday

Job description

Human Resources Administrative Assistant

Company Overview:

Netlist Inc. (NASDAQ: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe.

Join our world-class engineering team and be part of shaping the future of memory and storage architecture.

Position Summary:

The Human Resources Assistant provides administrative and operational support to the Human Resources department, ensuring accurate recordkeeping, smooth onboarding, and responsive employee support. This role is essential to maintaining compliance with California employment laws and supporting day‑to‑day HR functions including recruiting, benefits, payroll changes, and employee communications.

Key Responsibilities:

• Post job openings, coordinate interviews, and communicate with candidates
• Prepare onboarding materials and coordinate new‑hire orientation
  
• Ensure completion of I‑9s, E‑Verify (if applicable), and onboarding paperwork
  
• Maintain and update employee personnel files in compliance with company policies and legal requirements
• Process employee status changes, new hires, and terminations documentation
  
• Assist with audits and compliance reporting as needed
• May process payroll‑related changes, time‑off requests, and employee data updates
• Coordinate training sessions and support employee events
• Prepare HR reports and assist with special projects supporting the Finance and Data Engineering Team
• Manage weekly office snack shopping to ensure adequate inventory of fresh fruit, nuts, and treats; ensure descaling of coffee machines, etc.
• Other duties as assigned

Required Qualifications:

• Bachelor’s Degree from an accredited college or university
• Proficiency in Microsoft Outlook, Word, and Excel skills, including logic and lookup functions.
• Strong attention to detail and confidentiality
• Experience with HRIS or payroll systems (ADP, Paylocity, UKG, Workday, etc.)
• 3+ years of administrative experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize effectively

Hourly Rate: $28.00 - 34.00 per hour