Human Resources Administrative Assistant

LVC Companies; Golden Valley (MN); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Disability Insurance

Life Insurance

Retirement Savings Plan

ESOP

Flexible Spending Account (FSA)

LegalShield

Paid Time Off (PTO)

Holiday Pay

Job summary

LVC Companies, Inc. is seeking an HR Administrative Assistant to support daily HR operations at our Golden Valley, MN headquarters. This role focuses on data entry, record management, document processing, and maintaining accurate employee information across HR systems.

The ideal candidate will thrive in a fast-paced environment, demonstrate meticulous attention to detail, manage multiple tasks, and handle confidential information with professionalism and discretion. On-site work is required.

Qualifications

• 2+ years of administrative, HR administrative, or office support experience preferred.
• Experience with data entry and maintaining accurate electronic records.
• Customer service mindset and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with HRIS, payroll, or other employee information systems preferred.

Responsibilities

• Perform accurate data entry and maintenance of employee information within the HRIS.
• Create, update, organize, and maintain employee personnel files and HR documentation.
• Process and track employee status changes (hires, transfers, promotions, terminations).
• Prepare and file employment-related documents (offer letters, onboarding packets, policy acknowledgments).
• Support onboarding and offboarding activities by collecting required documentation and updating systems.
• Maintain records related to certifications, licenses, training, and compliance requirements.
• Assist with payroll data entry and benefits information for processing.
• Monitor time-off records and holiday schedules; conduct routine HR audits.

Skills

Data entry

Microsoft Excel

Microsoft Word

Microsoft Outlook

HRIS experience

Attention to detail

Confidentiality

Communication

Tools

HRIS

Payroll system

Job description

About LVC:

We are an industry leader in life safety, security, and communications technology. Founded in 1982, we have a proven track record of protecting lives, assets, and revenue. By providing a uniquely different customer experience, we've earned a reputation for "Best-in-Class" services. Over the years, we've established a broad customer base across commercial, industrial, government, and institutional markets. Our team understands the diverse challenges each industry faces. Through our wide range of services, we make it easy for customers to work with one company to address multiple needs.

About you:

Do you enjoy data entry, organizing information, and keeping records accurate? Are you the type of person who notices or catches a small detail others miss? Do you thrive in an environment where accuracy, organization, and documentation really matters?

If so, we may have the perfect opportunity for you!

We are seeking a detail-oriented and highly organized HR Administrative Assistant to support the daily administrative operations of the Human Resources department. This role is primarily responsible for data entry, record management, documentation processing, and maintaining the accuracy of employee information across HR systems. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can effectively manage multiple administrative tasks while handling confidential information with professionalism and discretion.

Location:

This position is on-site at our headquarters office in Golden Valley, MN.

Compensation & Benefits

Competitive pay ranging from $30 - $35 per hour, flexibility depends on experience.

We Offer a Comprehensive Benefits Package, Including

• Medical, Dental, and Vision Insurance
• Disability Insurance
• Life Insurance
• Retirement Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Flexible Spending Account (FSA)
• LegalShield
• Paid Time Off (PTO)
• Holiday Pay

Essential Functions

• Perform accurate data entry and maintenance of employee information within the Human Resources Information System (HRIS).
• Create, update, organize, and maintain employee personnel files and HR documentation in accordance with company policies and record retention requirements.
• Process and track employee status changes, including hires, transfers, promotions, compensation changes, and terminations.
• Prepare, distribute, and file employment-related documents, including offer letters, onboarding packets, policy acknowledgments, and other HR forms.
• Support onboarding and offboarding activities by collecting required documentation, updating systems, and ensuring completion of all administrative requirements.
• Maintain employee records related to certifications, licenses, training, and compliance requirements.
• Assist with payroll administration by entering and verifying employee data, benefits information, and employee changes for payroll processing.
• Monitor and update time-off records, holiday schedules, and other employee data as needed.
• Conduct routine audits of HR records and systems to ensure data accuracy, completeness, and compliance.
• Assist with benefits administration by maintaining enrollment records and processing employee forms and documentation.
• Prepare reports, spreadsheets, and supporting documentation for HR, payroll, compliance, and leadership requests.
• Manage incoming HR correspondence, including monitoring shared inboxes and responding to routine employee inquiries.
• Maintain and update HR procedures, templates, forms, and administrative documentation.
• Provide general administrative support to the Human Resources team, including filing, document management, tracking invoices, and coordinating internal communications.
• Ensure sensitive employee information is handled with the highest level of confidentiality and professionalism.

Qualifications

• 2+ years of administrative, HR administrative, or office support experience preferred.
• Experience with data entry and maintaining accurate electronic records.
• Customer service type of mindset.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience working with HRIS, payroll, or other employee information systems preferred.
• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with internal teams.
• Commitment to providing excellent customer service and support to employees.

LVC Companies, Inc. is an affirmative action/Equal Opportunity Employer

Salary: $30 per hour