Human Resources Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Carlsbad (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Job summary

Lee Hecht Harrison Nederland B.V. in Carlsbad, CA is seeking a detail-oriented Human Resources Administrative Assistant to support the HR department in a fast-paced office.

This role handles confidential information, onboarding/offboarding, HRIS data, scheduling interviews, and benefits inquiries, with a focus on accuracy and professional communication. Candidates typically have 1–2 years of admin or HR support experience and strong MS Office skills.

Qualifications

• 1–2+ years of administrative or HR support experience
• Strong proficiency in Microsoft Office Suite
• Experience working with HRIS systems is a plus
• Excellent organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information
• Ability to multitask in a fast-paced environment

Responsibilities

• Provide administrative support to the Human Resources department
• Maintain confidential employee personnel files and HR documentation
• Assist with new hire onboarding and offboarding processes
• Prepare offer letters, new hire paperwork, and other employee documentation
• Coordinate interviews and assist with candidate scheduling
• Maintain accurate employee information within the HRIS system
• Assist with benefits administration and employee inquiries
• Support HR reporting, data entry, and compliance documentation
• Schedule meetings, interviews, and departmental activities
• Respond to general employee and candidate inquiries professionally
• Assist with special HR projects and additional administrative duties as needed

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Multitasking

Confidential information handling

Tools

Microsoft Office Suite

HRIS systems

Job description

Human Resources Administrative Assistant

We are seeking a detail-oriented and organized Human Resources Administrative Assistant to join our team in Carlsbad, CA. This individual will provide administrative support to the Human Resources department and assist with a variety of HR functions in a fast-paced office environment.

The ideal candidate will have strong administrative and organizational skills, excellent attention to detail, and the ability to handle sensitive and confidential information professionally. Strong communication and interpersonal skills are essential, as this role will interact with employees, candidates, and management.

Job Duties:

• Provide administrative support to the Human Resources department
• Maintain confidential employee personnel files and HR documentation
• Assist with new hire onboarding and offboarding processes
• Prepare offer letters, new hire paperwork, and other employee documentation
• Coordinate interviews and assist with candidate scheduling
• Maintain accurate employee information within the HRIS system
• Assist with benefits administration and employee inquiries
• Support HR reporting, data entry, and compliance documentation
• Schedule meetings, interviews, and departmental activities
• Respond to general employee and candidate inquiries professionally
• Assist with special HR projects and additional administrative duties as needed

Qualifications:

• 1-2+ years of administrative or Human Resources support experience preferred
• Previous experience supporting an HR department is highly preferred
• Strong proficiency in Microsoft Office Suite
• Experience working with HRIS systems is a plus
• Excellent organizational and time-management skills
• Strong attention to detail and data entry accuracy
• Ability to handle confidential and sensitive information
• Excellent written and verbal communication skills
• Ability to multitask and work effectively in a fast-paced environment

Assignment Details:

• Contract to hire
• Onsite
• Located in Carlsbad, San Diego
• Compensation: $22.00 - $25.00 per hour DOE
• Monday- Friday 8:00am-5:00pm PST

Pay Details:

$22.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.