Human Resources Administrator

Island Topsoil; Waianae (HI); On-site; USD 34,000 - 41,000; Full time

Job summary

Island Topsoil in Hawaii seeks a detail-oriented HR Administrator to support daily HR operations, ensure accurate records, and assist with payroll and onboarding. You will handle benefits inquiries, maintain compliance with laws, and contribute to recruitment and training efforts.

The role requires strong organizational skills, discretion with confidential information, and the ability to work both independently and as part of a team in a fast-paced environment.

Qualifications

• Minimum of 2 years in human resources or administrative support.
• Proficiency with HRIS and applicant tracking systems.
• Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and written/verbal communication abilities.
• Ability to handle confidential information with discretion.
• Able to work independently and as part of a team.
• Knowledge of HR principles and employment laws.

Responsibilities

• Maintain and update employee records accurately and in compliance with data protection regulations.
• Process new hire paperwork, verifications, background checks, and onboarding documents.
• Coordinate onboarding/offboarding, orientations, and exit interviews.
• Administer benefits programs and respond to benefits inquiries.
• Assist with payroll by collecting timesheets, attendance, and leave records.
• Prepare HR correspondence, reports, and presentations as needed.
• Support recruitment by posting jobs, screening resumes, and scheduling interviews.
• Ensure compliance with federal, state, and local laws and regulations.
• Coordinate training and maintain training records for all employees.
• Respond to employee questions about HR policies and programs.
• Assist with performance management documentation and review cycles.
• Support workplace safety initiatives and maintain safety records.
• Process status changes: promotions, transfers, terminations.
• Organize physical and electronic HR files per retention policies.
• Assist with special HR projects and initiatives as assigned.

Skills

HR principles

Employment law

Organizational skills

Attention to detail

Communication skills

Discretion with confidential info

Problem-solving

Teamwork

Tools

HRIS systems

Applicant tracking systems

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Human Resources Administrator

We are seeking a detail-oriented and proactive Human Resources Administrator to join our growing team. This position plays a vital role in supporting our HR department's daily operations and ensuring smooth administration of employee-related processes. The ideal candidate will be organized, personable, and committed to maintaining confidentiality while providing exceptional service to our employees and management team.

Responsibilities

• Maintain and update employee records ensuring accuracy and compliance with data protection regulations
• Process new hire paperwork, including employment verifications, background checks, and onboarding documentation
• Coordinate employee onboarding and offboarding activities, including scheduling orientations and conducting exit interviews
• Administer employee benefits programs and serve as a point of contact for benefits-related inquiries
• Assist with payroll processing by collecting and verifying timesheets, attendance records, and leave requests
• Prepare HR-related correspondence, reports, and presentations as needed
• Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews
• Maintain compliance with federal, state, and local employment laws and regulations
• Coordinate training sessions and maintain training records for all employees
• Respond to employee inquiries regarding HR policies, procedures, and programs
• Assist with performance management processes, including tracking review cycles and maintaining documentation
• Support workplace safety initiatives and maintain required safety documentation
• Process employee status changes, including promotions, transfers, and terminations
• Organize and maintain physical and electronic HR files in accordance with retention policies
• Assist with special HR projects and initiatives as assigned

Requirements

• Minimum of 2 years of experience in human resources or administrative support role
• Strong knowledge of HR principles, practices, and employment law
• Proficiency with HRIS systems and applicant tracking systems
• Advanced skills in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong attention to detail and high level of accuracy in work product
• Outstanding written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Professional demeanor and strong interpersonal skills
• Problem-solving abilities and sound judgment in decision-making
• Ability to work independently as well as collaboratively within a team environment

We offer a competitive compensation package and the opportunity to contribute to a dynamic organization. If you are passionate about human resources and thrive in a fast-paced environment, we encourage you to apply and become part of our dedicated team.

Employment Type: Full Time

Compensation: $25.00 to$30.00/ Hourly