Human Resource Assistant

EP!C; Peoria (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

EP!C in Peoria, IL is seeking a Human Resources Assistant to provide administrative support to the HR department. You will help with recruitment, onboarding, and maintaining employee records, while upholding confidentiality and a respectful workplace.

This role requires organization, professionalism, and accuracy, with duties including scheduling pre-employment activities, managing HRIS data, and assisting employees and supervisors with HR policies.

Qualifications

• Must have a high school diploma or GED.
• Must be able to handle confidential information with discretion.
• Experience with HR processes or disability-related services is a plus.

Responsibilities

• Assist with recruitment activities and processing of applications.
• Coordinate onboarding and start dates, and verify pre-employment requirements.
• Schedule drug tests, physicals, and other pre-employment screenings for new hires.
• Enter and maintain employee information in the HRIS.
• Maintain confidential employee files and records.
• Assist employees and supervisors with HR policies and procedures interpretation.
• Respond to employment verification requests.
• Assist with background checks and required registries.
• Answer calls and direct visitors to HR staff.
• Backup receptionist at the front desk as needed.
• Support HR leadership with administrative projects.

Skills

Multitasking

Effective communication

Time management

Interpersonal skills

MS Office

Data entry

Education

High School Diploma or GED

Valid driver's license

Tools

Microsoft Office

Job description

Brief Description

Join Our Team! We are seeking a Human Resources Assistant to provide essential administrative support to the daily operations of our Human Resources Department. This position plays an important role in maintaining accurate employee records, coordinating onboarding activities, supporting recruitment efforts, and assisting employees and supervisors with HR-related needs. The ideal candidate is organized, professional, detail-oriented, and committed to maintaining confidentiality while supporting a positive and respectful workplace culture.

Human Resources Administrative Support Task Include

• Assist with recruitment activities and the processing of employment applications.
• Coordinate and support the new employee onboarding process, including communicating start dates and verifying completion of pre-employment requirements.
• Schedule and coordinate required drug testing, lift tests, physicals, and other pre-employment requirements for new hires.
• Enter and maintain employee information in the Human Resources Information System (HRIS).
• Maintain accurate, current, and confidential employee files and records.
• Assist employees and supervisors with the general interpretation of HR policies and procedures.
• Respond to employment verification requests in a timely manner.
• Assist with background checks and required registry compliance, including Sex Offender Registry, Healthcare Registry, OIG, MVR, and CANTS.
• Answer or direct incoming calls and visitors to the appropriate Human Resources team member.
• Serve as a backup receptionist at the main front desk, as needed.
• Support HR leadership with administrative projects, departmental planning, and other initiatives.

Compliance & Quality Service

• Support and uphold the agency's mission, vision, values, and strategic plan.
• Perform responsibilities in accordance with individual choice, agency policies and procedures, and applicable laws and regulations.
• As a mandated reporter, ensure allegations of abuse and neglect are reported as required.
• Maintain compliance with HIPAA and all confidentiality requirements.
• Complete required documentation accurately, honestly, and on time.
• Complete all required training within 120 days of initial employment and remain current with annual training requirements.
• Maintain the highest standards of professional courtesy and ethical conduct when interacting with people served, employees, guardians, families, and external contacts.

Other Duties

• Attend meetings as directed.
• Serve on committees or task forces as assigned.
• Perform other duties and tasks as directed by the supervisor.

Requirements

Education/Experience Requirements

• Must be at least 18 years of age.
• Must have a valid High School Diploma or equivalent (GED).
• Possess a valid driver's license and automobile insurance.
• At least one year of experience working with individuals with disabilities preferred

Knowledge, Abilities, And Skills

• Ability to multitask.
• Must communicate effectively
• Effective time management skills.
• Professional interpersonal skills.
• Proficient in computer use, including data entry and Microsoft Office applications.
• Strong ethical conduct.
• Strong initiative.

Physical Requirements

• Frequent walking and sitting
• Regular reaching, grasping, and standing
• Other physical activities related to an office environment
• Operates general office equipment, including multi-line phone, fax machine, printer, copier, and personal computer
• Ability to lift 50 lbs.

Summary

Why Join EP!C?

At EP!C, we believe that when our employees thrive, the individuals we support thrive too. We are committed to investing in our team through competitive benefits, professional development, and opportunities for long-term career growth.

We offer a comprehensive benefits package designed to support your health, well-being, and professional success, including:

• Competitive pay with performance-based incentive opportunities
• Comprehensive medical, dental, and vision insurance
• 403(b) retirement savings plan
• On-site employee fitness center & discounted membership to an off-site fitness center
• Ongoing professional development & career advancement opportunities
• Continued education, certifications, and specialized training programs