Human Resource Administrative Assistant

Ocss Va; Orange (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Ocss Va is seeking a motivated Human Resource Administrative Assistant to provide high-quality operational support to the Executive Director and central office HR team in a K-12 public school district.

You will handle confidential records, serve as the first point of contact for staff and applicants, and help navigate HR platforms like Munis Self Service while supporting onboarding and central office workflows.

Qualifications

• Must have excellent verbal and written communication skills.
• Experience with Google Docs, Sheets, Forms, Gmail, etc.
• High school diploma or equivalent required.

Responsibilities

• Coordinates schedules, manages filing systems, and assists the Director and HR staff with daily tasks.
• Assists with onboarding packets, verifies new hire paperwork, and tracks pre-employment steps like background checks and fingerprinting.
• Answers phone and email inquiries, routing messages to the appropriate HR team members.

Skills

Verbal communication

Written communication

Administrative support

Customer service

Data entry

Education

High School diploma or equivalent

Tools

Google Docs

Google Sheets

Google Forms

Gmail

Job description

Hiring Timeline - January 2027 Start Date

Reports To: Executive Director of Human Resources

Motivated and detail-oriented Human Resource Administrative Assistant eager to provide high-quality operational support to the Executive Director and central office HR team within a K-12 public school district. Combines strong organizational skills and a service-oriented mindset with the ability to handle sensitive student and staff personnel records with absolute confidentiality. Ready to serve as a welcoming, professional first point of contact for district staff, applicants, and campus administrators while quickly mastering educational compliance, onboarding systems, and central office workflows.

Responsibilities:

• Coordinates schedules, manages filing systems, and assists the Executive Director and HR specialist with daily administrative tasks.
• Helps assemble onboarding packets, verifies new hire paperwork, and tracks pre-employment steps like background checks and fingerprinting.
• Serves as a friendly and helpful liaison, answering phone and email inquiries and routing messages accurately to appropriate HR team members.
• Inputs applicant and employee information into district databases with high accuracy and strong attention to detail.
• Manages shifting priorities smoothly in a high-volume central office, maintaining focus, accuracy, and a professional demeanor despite frequent interruptions from phone calls and walk-ins.
• Initiates, tracks and processes department purchase orders to ensure accurate procurement of HR supplies and materials in line with district budget guidelines.
• Serves as the primary daily coverage for the central office reception, greeting visitors, routing incoming calls, and managing public inquiries with exceptional professionalism.
• Efficiently sort and distribute incoming mail for the HR department.
• Assist district employees with navigating and gaining access to HR platforms, specifically Munis Self Service, to resolve login issues and guide users through self-service features.
• Other duties as assigned.

Qualifications:

• High School diplomas or equivalent.
• Must possess excellent verbal and written communication skills.
• Experience with Google Docs, Sheets, Forms, Gmail, etc.