Office Staff - Human Resources Assistant I

Columbia; Columbia Township (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

A school district in Missouri is seeking a Human Resources Assistant I to coordinate HR administrative processes for about 3,000 employees. Responsibilities include reviewing employee paperwork, assisting with updates to HR systems, and providing clerical support during high-volume periods. The ideal candidate will have five years of administrative experience, strong organizational skills, and be proficient in HRIS systems. This role supports the mission of the district while adhering to values of confidentiality and professionalism.

Qualifications

• Five years of progressively responsible administrative experience.
• Experience with HRIS systems or comparable databases.
• Strong written and oral communication skills.
• Professional and friendly demeanor with strong confidentiality.

Responsibilities

• Review employee paperwork for accuracy and completeness.
• Assist the HR Supervisor with updating spreadsheets.
• Draft and send routine communications to staff.
• Prepare standard HR forms, packets, letters, and materials used in processes.
• Draft and send routine communications, reminders, and appointment confirmations.
• Answer phones, route inquiries, and provide friendly service to employees and applicants.
• Schedule orientations, meetings, and document collection for HR activities.
• Assist in collecting documents from applicants (IDs, certifications, forms).
• Provide clerical support during annual salary updates, onboarding, and peak periods.
• Organize, archive, or purge files per retention schedules.

Skills

Organizational skills

Attention to detail

Customer service

Multi-tasking

Education

High school diploma or equivalent

Tools

HRIS systems

Spreadsheets

Databases

Job description

(Using a computer is suggested to complete application. Phones are' not always compatible.)

POSITION PROPERTIES

Position Title: Human Resources Assistant I

PURPOSE

This position works with a team of HR administrative personnel to coordinate and process employment and/or compensation paperwork and HRIS data management for approximately 3,000 district employees. In addition, may provide coordination and administrative support of designated employment and compensation programs to recruit, develop and retain highly qualified staff.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Review employee paperwork—including new hire forms, change requests, separation documentation, and stipend requests—for accuracy and completeness before routing for approval.
• Scan, upload, and organize digital and paper personnel documents to maintain confidential records.
• Assist the HR Supervisor with updating spreadsheets or databases related to employee assignments, schedules, or pay changes.
• Prepare standard forms, packets, letters, and other materials used in HR processes.
• Draft and send routine communication (e.g., reminders for missing documents, appointment confirmations).
• Answer phones, route inquiries to appropriate staff, and provide friendly customer service to employees and applicants.
• Schedule and maintain appointments for HR activities such as orientations, meetings, and document collection.
• Assist in collecting required documentation from applicants, including IDs, certifications, and completed forms.
• Provide clerical support to HR personnel during annual salary updates, onboarding season, and other high-volume periods.
• Assist with organizing, archiving, or purging files according to retention schedules.
• Perform other clerical or administrative duties as assigned to support the mission and goals of the district.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit cpsk12.org.

REPORTING RELATIONSHIPS

Reports To: Human Resources Office Supervisor

Supervises: None

QUALIFICATIONS

Minimum: High school diploma or equivalent, plus five years progressively responsible administrative experience.

Preferred: Ideal candidate will have experiences with HRIS systems or comparable database systems with a good understanding of human resource and payroll processes. Previous work demonstrates organizational skills, attention to detail, and ability to meet deadlines without supervision. Ability to multi-task in a fast-paced environment is critical. Professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals while maintaining confidentiality.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; Write reports and correspondence; Answer telephone calls and direct callers to appropriate personnel; Demonstrate strong listening skills; Demonstrate strong written and oral communication skills

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. Manage multiple tasks simultaneously.

Technology: Demonstrate strong computer skills including word processing, and working with spreadsheets and databases; understand and submit online reports; Learn new systems and software.

Other Skills: Demonstrate interpersonal skills and ability to work closely with a variety of staff members; Safeguard confidential information. Be a self-starter and work independently.

Physical Demands: While performing the duties of this position, an employee is regularly required to move about, talk, and hear; Close vision ability to look at a computer screen for long periods of time is required.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer