HR Administrative Assistant I, Operations

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Cypress-Fairbanks ISD in Houston, TX seeks an Operations HR Administrative Assistant to support personnel actions, I-9 processing, and staff communications within the district’s Operations team.

The role requires strong organizational skills, proficiency with MS Office, and bilingual English/Spanish communication. Candidates should be customer-focused and able to handle multiple tasks with integrity in a public education setting.

Qualifications

• High School Diploma or GED equivalent.
• Experience with human resources programs or comparable experience in a public education environment preferred.
• High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
• Strong organizational, communication, and interpersonal skills required.
• Ability to prepare and receive detailed information and apply appropriate decision-making skills.
• Demonstrate personal integrity and ability to maintain a high level of confidentiality.
• Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
• Ability to provide outstanding customer service and work with diverse groups.
• Bilingual proficiency (English/Spanish) required.

Responsibilities

• Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends.
• Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process.
• Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team.
• Maintain, update & communicate department’s vacancies dashboard. Work with Operations Human Resources Assistant Director.
• Process, track and assist all employees with FMLA/TD Leaves for department. Track and communicate monthly metrics.
• Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
• Request & communicate any badging needs to district’s badging department & Operations staff. Maintain accurate badging monthly records.
• Assist employees in providing verification of employment letters.
• Cross train and serve as a backup for other department administrative assistants.
• Assist and participate in recruitment events and activities.
• Answer and respond to incoming calls, take reliable messages, assist employees with HR inquiries, route to appropriate staff.
• File, store, and scan HR related documents and verifies scanned documents are clear and legible.
• Prepare and run reports as needed.
• Collaborate regularly with the assistant director of Human Resources.
• Maintain confidentiality of information.
• Regular and reliable attendance is an essential job function.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Applied technology

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

• Experience with human resources programs or comparable experience in a public education environment preferred.
• High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
• Strong organizational, communication, and interpersonal skills required.
• Ability to prepare and receive detailed information and apply appropriate decision-making skills.
• Demonstrate personal integrity and ability to maintain a high level of confidentiality.
• Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
• Ability to provide outstanding customer service and work with diverse groups.

Qualifications

• High School Diploma or GED equivalent.
• Experience with human resources programs or comparable experience in a public education environment preferred.
• High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
• Strong organizational, communication, and interpersonal skills required.
• Ability to prepare and receive detailed information and apply appropriate decision-making skills.
• Demonstrate personal integrity and ability to maintain a high level of confidentiality.
• Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
• Ability to provide outstanding customer service and work with diverse groups.
• Bilingual proficiency (English/Spanish) required.

Terms Of Employment

244 days

Salary/Paygrade

$32,367 – CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends.
• Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process.
• Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team. Maintain, update & communicate department’s vacancies dashboard. Work with Operations Human Resources Assistant Director.
• Process, track and assist all employees with FMLA/TD Leaves for department. Track and communicate monthly metrics.
• Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
• Request & communicate any badging needs (lost, faded, broken, door access, etc.) to district’s badging department & Operations staff. Maintain accurate badging monthly records.
• Assist employees in providing verification of employment letters.
• Cross train and serve as a backup for other department administrative assistants.
• Assist and participate in recruitment events and activities.
• Answer and respond to incoming calls, take reliable messages, assist employees with any HR related inquiries, route to appropriate staff.
• File, store, and scan HR related documents and verifies scanned documents are clear and legible.
• Prepare and run reports as needed.
• Collaborate regularly with the assistant director of Human Resources.
• Maintain confidentiality of information.
• Regular and reliable attendance is an essential job function.
• Perform other duties as assigned.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Reports To

Assistant Director HR - Operations