Hub Administrative & Operations Coordinator

Ministry of Justice; United States; Remoto; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

The Ministry of Justice seeks an organised Administrator to provide high-quality support across two Prison Group Directorates. You will travel between establishments roughly once a week to assist senior leaders and stakeholders, handling a wide range of administrative tasks and inputting data for the Hub Manager.

Your duties include office communications, diary management for Senior Managers, CRS case processing, and ensuring procurement and facilities run smoothly.

Competenze

• First point of contact for general administrative support handle face-to-face enquiries and meeting room bookings.
• Monitor the Directorate's functional mailbox and log requests.
• Provide diary management and admin support for Senior Managers.
• Act as Directorate QPC; log and process CRS cases to completion.

Mansioni

• Arrange meetings, prepare materials, take notes, and produce high-standard minutes.
• Order items via i-procurement; ensure forms are completed per policy.
• For non-catalogue items use Government Procurement Card (GPC) and attach Purchase Orders.
• Record sickness absences on Oracle for staff in the defined area.
• Vetting contact: verify documents and forward to SSCL for processing.
• Resolve facilities issues and report faults in defined work areas.
• Distribute bulk printing requests and coordinate distributions.
• Respond to IT queries and order copier supplies through HP.
• Acts as SPOC for complaints, queries and requests.
• Maintain distribution lists and disseminate communications to key groups.

Conoscenze

Diary management

Administrative support

Communication

Stakeholder liaison

IT literacy

Strumenti

i-procurement system

Oracle

CRS (Change Request System)

GPC (Government Procurement Card)

HP copier supplies

Descrizione del lavoro

The Ministry of Justice seeks an organised Administrator to provide high-quality support across two Prison Group Directorates. You will travel between establishments roughly once a week to assist senior leaders and stakeholders, handling a wide range of administrative tasks and inputting data for the Hub Manager.

Your duties include office communications, diary management for Senior Managers, CRS case processing, and ensuring procurement and facilities run smoothly.