HRIS & Records Administrator

James River Church; Ozark (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

James River Church is seeking an HRIS & Records Assistant to support the HR Director with front-line administration, entry, auditing, and processing of sensitive employee data. The role ensures records are accurate, timely, and compliant with church policies.

You will maintain digital and hard-copy files, coordinate meetings, assist in payroll and benefits tasks, and support Open Enrollment and ACA reporting.

Qualifications

• Highschool diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry.

Responsibilities

• Answer and screen incoming calls and emails.
• Assist in managing the Human Resources inbox.
• Maintain digital and hard copy file system.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and/or revise systems and documents as necessary.
• Assist in projects as assigned.
• Manage and maintain HRIS systems to ensure accurate and timely employee information.
• Serves as the primary recipient and processor of organization-wide Personnel Status forms.
• New Hires/Rehires
• Internal Transfers
• Status Changes/Title Changes
• Wage Adjustments
• Terminations
• Position Approvals
• Process approved Personnel Status Forms in the HRIS and monitor pending changes to ensure timely and accurate updates.
• Add necessary payroll adjustments resulting from Personnel Status Forms to the payroll manual adjustment sheet.
• Process employee terminations, including required HRIS updates, termination paperwork, and related payroll adjustments.
• Work closely with Weekday Preschool to process Personnel Status Forms, contracts, reviews, and employee changes.
• Update and maintain employee employment status in FellowshipOne Go.
• Assist with training timecard managers on Time and Labor in Paylocity.
• Participate in year-end W-2 and 1095 audits.
• Perform other payroll duties as assigned.
• Update and maintain the Open Positions Detail Report to ensure 100% accurate annual reporting.
• Participate in Open Enrollment reconciliation.
• Assist with recruiting, onboarding, and benefits activities as assigned.
• Conduct exit interviews as needed.
• Assist with ACA compliance activities, including January and July Evidence of Offer uploads and ACA Dashboard updates.
• Assist with Hours Verification reports for ACA compliance and budget preparation.
• Perform monthly audits to reconcile electronic employee files with HRIS records.
• Create and compile weekly, monthly, quarterly, and annual reports, including Payroll Groups, Default Hours, and Employee Status reports to verify accuracy in the system.
• Provide backup support for invoice entry, monthly bankcard statements, mileage reimbursements, and credit card statement reconciliation.
• Provide backup support for processing the detailed MetLife self-bill.
• Perform other duties as assigned by the Human Resources Director.

Skills

Administrative experience

High customer service

Attention to detail

Called to support ministry

Education

Highschool diploma

Associates degree preferred

Tools

Microsoft Office Suite

Job description

James River Church is seeking an HRIS & Records Assistant to support the HR Director with front-line administration, entry, auditing, and processing of sensitive employee data. The role ensures records are accurate, timely, and compliant with church policies.

You will maintain digital and hard-copy files, coordinate meetings, assist in payroll and benefits tasks, and support Open Enrollment and ACA reporting.