HRIS & Payroll Data Architect — Compliance, Automation & Insights

Heartshare Human Services Of New York; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with employer</

Employee Assistance Program (EAP)

Flexible spending account

Job summary

HeartShare is seeking an HRIS & Payroll Data Administrator to support HRIS administration and payroll operations, ensuring data accuracy and compliance. You will collaborate with HR, Payroll, and Finance to optimize processes, implement automation, and maintain documentation.

The role requires Paycom experience, strong analytical skills, and the ability to lead cross-functional initiatives. This full-time position is based in Brooklyn, NY, with up to 25% travel.

Qualifications

• Bachelor's degree from four year college or equivalent.
• 5 years' experience HRIS and payroll functions
• In-depth knowledge of core HR and payroll functions.
• Experience with HRIS implementations, optimizations, and system integrations.
• Proficiency in HRIS platforms, payroll systems, and business intelligence tools. (Paycom expertise is strongly preferred).
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Demonstrated ability to lead cross-functional collaboration between HR, Fiscal, and other teams.

Responsibilities

• Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence.
• Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices.
• Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies.
• Oversee and uphold data integrity, security, and compliance within the HRIS system.
• Manage outsourced payment services to ensure quality service delivery and accuracy.
• Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee’s status changes and updates.
• Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle employee, including onboarding, offboarding and employee records management.
• Lead process improvements within payroll and HRIS systems to meet organizational needs.
• Scale processes to enhance operational efficiency, including designing and implementing internal controls.
• Identify payroll-related challenges and system features to drive process improvements and enhance user experience.
• Implement automation, policies, and procedures to improve service efficiency.
• Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions.
• Conduct internal audits on data and system maintenance, including, but not limited to new hire set up, vacation/time off accruals, benefits set up, terminations, and other employee changes.
• Monitor and improve internal controls related to payroll processes.
• Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
• Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.
• Create and maintain comprehensive documentation, training materials, and standard operating procedures.
• Foster a positive employee experience by implementing best practices for managing the employee lifecycle (onboarding, offboarding, and records management).

Skills

HRIS

Payroll

Data integrity

Analytical skills

Communication

Cross-functional collaboration

Paycom expertise

Education

Bachelor's degree

Tools

Paycom

HRIS implementations

Job description

HeartShare is seeking an HRIS & Payroll Data Administrator to support HRIS administration and payroll operations, ensuring data accuracy and compliance. You will collaborate with HR, Payroll, and Finance to optimize processes, implement automation, and maintain documentation.

The role requires Paycom experience, strong analytical skills, and the ability to lead cross-functional initiatives. This full-time position is based in Brooklyn, NY, with up to 25% travel.