HRIS and Payroll Data Administrator

HeartShare Wellness LTD; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

403(B) retirement plans with employer/

Paid vacation/sick/personal days

EAP

Flexible spending account (Dependent C

Tuition Assistance Program

Professional Development opportunities

Employee discounts – Verizon Wireless

Employee discounts – BJs Membership

Discounts on Broadway tickets, movie,

Job summary

HeartShare is seeking a detail-oriented HRIS & Payroll Data Administrator to safeguard data integrity across HRIS and payroll operations. This role collaborates with HR, Payroll, Finance, and operations to optimize processes and ensure regulatory compliance.

The ideal candidate has 5 years of HRIS/payroll experience, strong Paycom knowledge, and a proven ability to drive system improvements through data-driven insights.

Qualifications

• Bachelor's degree in HR, Business, or related field and 5 years' HRIS/payroll experience.
• Strong knowledge of HRIS, payroll processes, and compliance.
• Experience with HRIS implementations, optimizations, and integrations.
• Proficiency with HRIS/payroll platforms (Paycom strongly preferred).
• Excellent analytical, problem-solving, and communication skills.

Responsibilities

• Oversee HRIS entries and payroll data to ensure accuracy and efficiency.
• Ensure compliance with federal, state, and local regulations and company policies.
• Advise employees on payroll matters and resolve discrepancies.
• Maintain data integrity and security within the HRIS system; manage outsourced payments.
• Collaborate with HR, Payroll, Finance, and operations to support system improvements.
• Create documentation and training materials for HRIS/payroll processes.

Skills

HRIS

Payroll processing

Data accuracy

Regulatory compliance

Analytical thinking

Cross-functional collaboration

Communication skills

Education

Bachelor's degree

Tools

Paycom

BI tools

Job description

HeartShare is seeking a detail-oriented, analytical, and customer-focused HRIS & Payroll Data Administrator to support the integrity, efficiency, and continuous improvement of our Human Resources Information System and payroll operations. This role is responsible for ensuring HRIS administration, payroll processes, and compliance practices align with organizational policies, regulatory requirements, and industry best practices. The ideal candidate will possess strong expertise in Paycom or similar HRIS/payroll platforms, experience supporting system implementations and enhancements, and a demonstrated ability to collaborate effectively across HR, Payroll, Finance, and operational teams. Through accurate data management, process optimization, reporting, and compliance oversight, the HRIS & Payroll Data Administrator will play a critical role in driving operational excellence and supporting HeartShare's workforce strategy.

HRIS & Payroll Operations

• Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence.
• Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices.
• Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies.
• Oversee and uphold data integrity, security, and compliance within the HRIS system.
• Manage outsourced payment services to ensure quality service delivery and accuracy.
• Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee’s status changes and updates.
• Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle employee, including onboarding, offboarding and employee records management.

Process Improvement & System Optimization

• Lead process improvements within payroll and HRIS systems to meet organizational needs.
• Scale processes to enhance operational efficiency, including designing and implementing internal controls.
• Identify payroll-related challenges and system features to drive process improvements and enhance user experience.
• Implement automation, policies, and procedures to improve service efficiency.

Collaboration & Compliance

• Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions.
• Conduct internal audits on data and system maintenance, including, but not limited to new hire set up, vacation/time off accruals, benefits set up, terminations, and other employee changes.
• Monitor and improve internal controls related to payroll processes.
• Ensure payroll and HRIS procedures adhere to federal, state, and local laws including FLSA, FMLA, ADA, wage and hour laws, and other labor regulations.
• Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
• Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.

Documentation & Training

• Create and maintain comprehensive documentation, training materials, and standard operating procedures.
• Foster a positive employee experience by implementing best practices for managing the employee lifecycle (onboarding, offboarding, and records management).

Qualifications

• Bachelor's degree from four year college or equivalent.
• 5 years' experience HRIS and payroll functions
• In-depth knowledge of core HR and payroll functions.
• Experience with HRIS implementations, optimizations, and system integrations.
• Proficiency in HRIS platforms, payroll systems, and business intelligence tools. (Paycom expertise is strongly preferred).
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Demonstrated ability to lead cross-functional collaboration between HR, Fiscal, and other teams.

Benefits

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You canexpect:

• Rewarding Work in a team environment.
• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plans with employer contribution.
• Health, dental, vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care, Medical, Parking, and Transit).
• Employee Appreciation Programs and Events.
• Tuition Assistance Program.
• Professional Development opportunities.
• Wellhub Discount
• Verizon Wireless Discount.
• BJs Membership discount.
• Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE).

If you need to request accommodation during the recruiting process, please reach out to [e-mail].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.

To learn more about Heartshare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedIn YouTube Instagram Facebook

Heartshare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

#INDHP