HR Support & Office Concierge

Ultipro; Janesville (WI); On-site; USD 36,000 - 60,000; Full time

Job summary

Ultipro is seeking an HR Support Specialist in Janesville, WI. The role serves as the first point of contact for employees and supports the HR team with administrative duties and confidentiality across the organization.

Responsibilities include greeting visitors, managing calls, maintaining HR systems, assisting with onboarding, and coordinating meetings and events. A strong team player with excellent communication and organizational skills is required.

Qualifications

• Must maintain confidentiality and handle sensitive information discreetly.
• Strong communication, both written and verbal.
• Detail oriented with excellent organizational skills.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Greet and assist visitors in a professional manner.
• Manage incoming calls and route messages.
• Maintain reception area and visitor procedures.
• Provide administrative support to HR and other departments.
• Respond to inquiries and advise on office policies.
• Update HR systems as directed.
• Track attendance and absences; communicate with relevant parties.
• Coordinate meetings and events including scheduling and travel.
• Assist with onboarding for new employees.
• Plan and coordinate employee engagement activities.
• Overtime/flexibility for events and deadlines.

Skills

Communication skills

Team player

Confidentiality

Organizational skills

Customer service

Problem solving

Education

High School Diploma

Some college coursework

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Ultipro is seeking an HR Support Specialist in Janesville, WI. The role serves as the first point of contact for employees and supports the HR team with administrative duties and confidentiality across the organization.

Responsibilities include greeting visitors, managing calls, maintaining HR systems, assisting with onboarding, and coordinating meetings and events. A strong team player with excellent communication and organizational skills is required.