Construction Site Administrative Assistant

Ultipro; Austin, Northern (TX, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Ultipro in Austin, TX is seeking an Administrative Assistant to provide essential support to the assigned group. The role involves scheduling, meeting coordination, handling confidential information, and maintaining databases and office supplies.

You should be highly organized, able to multitask, and communicate clearly both verbally and in writing. Proficiency with Microsoft Office and the ability to work independently with limited supervision are required.

Qualifications

• High school diploma required; additional office administration qualifications are beneficial.
• Previous administrative experience is preferred.

Responsibilities

• Answers phones, handles inquiries, and manages emails.
• Maintains filing systems and ensures documents are accessible.
• Handles confidential information with discretion.
• Manages calendars and schedules appointments.
• Coordinates meetings, prepares agendas, and takes minutes.
• Liaises between departments, clients, and external partners.
• Drafts and edits correspondence and reports.
• Orders and maintains office supplies.
• Inputs data into databases and runs reports.
• Maintains accurate records and files.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

Microsoft Office

Discretion

Multitasking

Independent worker

Site travel

Education

High School Diploma

Job description

Ultipro in Austin, TX is seeking an Administrative Assistant to provide essential support to the assigned group. The role involves scheduling, meeting coordination, handling confidential information, and maintaining databases and office supplies.

You should be highly organized, able to multitask, and communicate clearly both verbally and in writing. Proficiency with Microsoft Office and the ability to work independently with limited supervision are required.