Front Desk Administrator & Visitor Experience Pro

Ultipro; Broken Arrow, Northern (OK, KY); Hybrid; USD 26,000 - 34,000; Full time

Job summary

Ultipro is seeking a receptionist to greet visitors, answer and direct calls, and provide clerical support across departments. The role includes mail handling, meeting coordination, and travel arrangements for staff and guests. Strong MS Office and communication skills are essential.

The position requires a high school diploma or GED, 2–3 years of office experience, and a commitment to confidentiality and customer service.

Qualifications

• GED or high school diploma required.
• 2–3 years of relevant office experience.
• Proficient in Outlook, Word and Excel.

Responsibilities

• Greet visitors in person or on the phone and direct inquiries to the appropriate associates.
• Direct visitors by maintaining employee and department directories and giving instructions.
• Manage the primary phone systems and routing of calls.
• Plan, schedule, and prepare meetings.
• Monitor conference rooms and kitchen supplies and ensure current inventory.
• Arrange travel for staff and visitors as needed.
• Receive, sort, and forward mail; manage publications and distribution.
• Coordinate pick-up/delivery of express mail (FedEx, UPS, etc.).
• Assist in ordering, receiving, stocking, and distributing office supplies.
• Prepare documents for local dispatch.
• Maintain confidentiality of information.

Skills

Microsoft Office

Communication skills

Customer focus

Organizational skills

Multi-tasking

Education

High school diploma/GED

Job description

Ultipro is seeking a receptionist to greet visitors, answer and direct calls, and provide clerical support across departments. The role includes mail handling, meeting coordination, and travel arrangements for staff and guests. Strong MS Office and communication skills are essential.

The position requires a high school diploma or GED, 2–3 years of office experience, and a commitment to confidentiality and customer service.