HR Support Assistant

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Pittsburgh is seeking an HR Support Assistant to provide high-volume administrative and recruitment coordination support to the HR team. You will handle filing of HR forms, maintain personnel files, and assist with front desk coverage on the 8th floor 2–3 days per week.

This role requires an associate degree with two years of office experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide high-volume administrative and filing support for HR.
• Coordinate recruitment activities and support HR team tasks.
• Log and save HR actions and related documents.
• Cover front desk duties 2–3 days per week on the 8th floor.
• Audit and update HR process documentation and SharePoint folders.
• Support adjunct renewals and other assigned duties.

Skills

Organizational skills

Interpersonal communication

Written and verbal communication

Microsoft Office proficiency

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

HR Support Assistant

The HR Support Assistant will provide high-volume administrative, filing, and recruitment coordination support to the HR team during a period of elevated workload. Essential functions include filing completed HR forms and other supporting documents into the appropriate personnel files, providing recruitment support, and logging and saving SHRS HR Actions email correspondence and related documents. The role also covers the 8th floor suite front desk 2–3 days per week, logs and tracks Status Quo Committee requests, and audits existing HR process documentation to identify what exists and what needs to be created or updated. Additional responsibilities include organizing and cleaning up SharePoint folders, supporting the process for adjunct renewals, and performing other duties as assigned.

• Associate degree with 2 years of relevant office experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal, written, and verbal communication abilities.
• Proven ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a fast-paced setting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department:

SHRS-Office of the Dean

Campus:

Pittsburgh

Minimum Education Level Required:

Associate's Degree

Minimum Years of Experience Required:

2

Work Schedule:

M-F 8:30am - 5:00pm

Work Arrangement:

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate:

20.00

Background Check:

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances:

Not Applicable

Required Documents:

Resume, Cover Letter

Equal employment opportunity, including veterans and individuals with disabilities.