HR Generalist I

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 26,000 - 34,000; Full time

Job summary

University of Pittsburgh is seeking an HR Generalist I to support the Department of Medicine's FEAO team in managing staff employment transactions across the full employee lifecycle, including onboarding, changes, separations, student employment, and temporary staffing.

This role partners with the Manager, Academic & Staff Affairs and acts as the primary HR contact for DOM division administrators, handling high volumes with accuracy and confidentiality. Hybrid work arrangement is available.

Qualifications

• Bachelor's degree required.
• 2 years of experience preferred.
• Proficiency with MS Office and document management tools.
• Excellent attention to detail and data confidentiality.

Responsibilities

• Coordinate staff onboarding, transactions and payroll backups.
• Process terminations and separation actions.
• Coordinate student employment and on-temps processes.
• Maintain personnel records and trackers.

Skills

Microsoft Office

Excel

Word

Outlook

SharePoint

OneDrive

DocuSign

Electronic signatures

Attention to detail

Organizational skills

Data confidentiality

Written communication

Verbal communication

Education

Bachelor's Degree

Tools

PittWorx

Talent Center

Job description

Job Description - HR Generalist I (26005581)

HR Generalist I

Med-Medicine - Pennsylvania-Pittsburgh - ( 26005581 )

The Human Resources Generalist I serves as a core member of the Faculty and Employee Administrative Operations (FEAO) team within the Department of Medicine (DOM) at the University of Pittsburgh. This position is responsible for the day-to-day administration of staff employment transactions across the full employee lifecycle — from new hire and onboarding through position changes, and separation — as well as student employment, and temporary staffing, as well as back up for staff supplemental pays and leave of absences.

The HR Generalist I partners closely with the Manager, Academic & Staff Affairs and serves as the primary transactional HR point of contact for DOM division administrators on staff employment matters. This role requires strong organizational skills, as well as the ability to manage a high volume of concurrent actions with accuracy and timeliness.

Preferred qualifications include:Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management platforms (SharePoint, OneDrive); Experience with DocuSign or a comparable electronic signature and workflow; Excellent attention to detail, organizational skills, and commitment to data accuracy and confidentiality; Strong written and verbal communication skills with the ability to interact professionally with employees, managers, and division administrators at all levels.

Job Summary

Assists in the coordination of a broad range of human resources programs and in the management of the staffing and interview process. Coordinates trainings and processes payroll and human resources transactions.

Essential Functions

Staff Positions

• Manage & review new & replacement position requests submitted by divisions.Manage Talent Center requisitions.Coordinate new hire onboarding communications.
• Maintain Tracker & personnel records to ensure all records are current and accurate
• Prepare payroll backup documentation for all new hires.

Terminations

• Process staff terminations via PittWorx. Maintain Termination Tracker.File personnel records associated with all separation actions. Prepare payroll backup documentation.

Student Employment

• Manage student employment positions & offers via Talent Center.Coordinate new hire onboarding.Maintain Student Tracker & all associated personnel records.
• Process actions for student employees, including salary increases, terminations, & TEAM updates.

All-Temps

• Manage & approve requisitions for all-temp needs. Complete onboarding documentation & maintain the All Temp Tracker and personnel records. Coordinate with All Temps department as needed.

Physical Effort

Primarily sedentary work performed at a computer workstation for extended periods of time. Frequent use of a keyboard, mouse, and telephone/headset.

Regular participation in virtual meetings via video conferencing platforms.

Occasional standing, walking, or movement within the office environment.

Ability to view a computer screen for prolonged periods with or without reasonable accommodation.

Minimal lifting required' may occasionally lift or carry item such as files, documents, or office supplies not to exceed 10 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Human Resources Generalist I

Job Family Human Resources

Job Sub-Family Employee & Labor Relations

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 2

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:00 a.m. - 4:30 p.m

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $19.07/hr - $24.75/hr

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.