HR Administrative Specialist

UAH College of Business; Alabama; On-site; USD 45,000 - 48,000; Full time

Job summary

University of Alabama in Huntsville is seeking an HR Administrative Specialist to partner with the CHRO and HR leadership, managing the administrative workflow, department budget and billing, tuition assistance administration, and major campus HR events. The role requires autonomy, discretion, and a focus on operational excellence.

The ideal candidate will handle calendar management, confidential correspondence, and data reporting with professionalism.

Qualifications

• Associate's degree in HRM/Business Admin from an accredited college
• Three years of progressive administrative experience, including at least 1 year in HR
• Bachelor’s degree in HRM/Business Admin or related field preferred; SHRM/PHR certification adds value

Responsibilities

• Maintain the HR master calendar and AVP schedule
• Provide admin/operational support for the AVP and HR leadership
• Process tuition assistance requests and generate related reports
• Prepare requisitions, reconcile HR PCard, and process payments
• Gather, reconcile, and report HR and financial data for salary surveys and reporting

Skills

Budget management

Administrative support

Data analysis

Communication

Event management

Budget reporting

Confidentiality

Education

Associate's degree in HR Management or Business Administration

Bachelor's degree in HR Management or Business Administration

PHR or SHRM-CP certification

Tools

PageUp

Banner

Oracle

Microsoft Office

Google Workspace

Job description

Purpose Of The Position

It’s an exciting time to join the Office of Human Resources at the University of Alabama in Huntsville. We are seeking a proactive HR Administrative Specialist to serve as the primary administrative partner to the CHRO and human resources leadership team. In this role, you will go beyond traditional HR tasks to manage operational workflows, manage the department budget and billing, administer the employee tuition assistance program, and lead the organization and execution of major campus HR events.

The ideal candidate functions with a high degree of autonomy, financial accuracy, discretion, confidentiality, tact, and professionalism. Commitment to operational excellence and a continuous improvement mindset is a must.

Job no: 504432

Department: Human Resources

Work type: Staff Full-time Non-Exempt

Location: Alabama

Categories: People Resources & Culture

Duties/Responsibilities

Administrative Support

• Manage the HR master calendar
• Provide administrative and operational support for the AVP
• Manage the AVP’s calendar; schedule meetings and appointments
• Respond to letters, calls, emails, or other incoming communications, as appropriate
• Work independently, under the general guidance of the AVP, with confidentiality, tact, discretion, and professionalism
• Coordinate travel arrangements and make reservations as requested

Budget Support

• Prepare purchase requisitions
• Reconcile HR PCard accounts payable
• Prepare invoices and process payments for all transactions related to Benefits and wellness
• Monitor HR budget accounts and prepare monthly budget reports
• Manage office supplies inventory and place orders as needed
• Review temporary billing invoices and ensure that departments are charged appropriately
• Prepare ad hoc and routine budget reports

Tuition Assistance

• Process requests for tuition assistance
• Prepare tuition assistance reports, as requested
• Maintain tuition assistance records
• Respond to employee inquiries regarding tuition assistance

General Personnel Data Analysis & Reporting

• Gather, reconcile, and report data for annual salary surveys
• Prepare routine and ad hoc reports for various human resources purposes

Minimum Requirements

Associate's degree in Human Resource Management, Business Administration, or a related field from an accredited college or university. Four (4) or more years of completed education and/or relevant experience may be considered to satisfy educational requirements.

Experience: Three (3) years of progressively responsible administrative experience, to include a minimum of 1 year of full-time experience in a Human Resources role

Desired Qualifications

Bachelor's degree in Human Resource Management, Business Administration, or a related field from an accredited college or university. Certification in Human Resources (PHR or SHRM-CP)

Financial Acumen: Proven experience managing budgets, processing invoices, or coordinating financial benefits like tuition assistance. Demonstrated ability to gather, analyze, and report personnel and financial data.

Project & Event Management: Strong track record of planning, organizing, and executing mid-to-large-scale professional events, workshops, and/or projects/initiatives.

Technical Proficiency: Mastery of office productivity software (Microsoft Office Suite, Google Workspace) and enterprise HR software (e.g., PageUp, Banner, or Oracle).

Communication & Discretion: Exceptional interpersonal and professional writing skills, with a demonstrated ability to handle sensitive executive information with complete confidentiality. Strong focus on customer service. Ability to multitask, set priorities, and work independently in the completion of assignments. Ability to establish and maintain effective working relationships with all constituents within the University.

Published Salary (if Available)

$45,000 - 48,000

Advertised:

Sep 18 2026 Central Daylight Time