Administrative Assistant

Robert Morris University; Moon, Northern (VA, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Robert Morris University seeks an organized administrative specialist to support the Human Resources Department and related offices. You will manage calendars, handle confidential records, draft correspondence, and assist with onboarding and benefits inquiries.

The role includes processing invoices, maintaining HR files, answering frontline inquiries, and coordinating campus-wide meetings. A hybrid schedule may be available, including one day per week remote work.

Qualifications

• Minimum of 3 years of administrative assistant experience.
• Ability to maintain a high degree of confidentiality.
• Proficient with Microsoft Office and Google Docs.
• Willingness to develop computer skills with updated technology.
• Strong attention to detail and accuracy.

Responsibilities

• Manage, coordinate and arrange calendars and meetings for departments.
• Maintain files and confidential records.
• Draft and input correspondence for departments.
• Manage projects with confidential material.
• Prepare and reconcile monthly invoices for HR and Business Affairs.

Skills

Confidentiality

Microsoft Office

Google Docs

Communication

Organization

Presentation design

Customer relations

Tools

Microsoft Office Suite

Google Docs/Sheets/Slides

Job description

Position Department

Office of People and Culture

Position Type

Staff Full-Time

Overview

This position provides confidential administrative support to the Human Resources Department. This position also provides various administrative support to Business Affairs, Title IX. This position is supportive in all aspects of human resources including tracking of invoices, scheduling on-boarding, conducting onboarding for part-time employees. Assists with compliance projects and tracks certain benefits (tuition waiver). Maintains the HR website.

Responsibilities

• Manages, coordinates and arranges calendar and meeting arrangements on behalf of the departments.
• Maintains files and confidential records on behalf of the departments.
• Draft and provide input on correspondence and other communication on behalf of the departments.
• Manages projects as determined by the departments including projects with confidential and/or sensitive material.
• Prepare and reconcile various monthly invoices for Human Resources and Business Affairs.
• Manages coverage of the front desk in Human Resources and Human Resources inbox. Serves as the main point of contact for HR phone line and walk-ins and will triage to the appropriate HR colleague.
• Serves as initial point of contact for general benefits questions, life events, new hire benefits enrollment.
• Schedule campus wide cross functional meetings involving senior level leadership. Requests will be made at the request of the Vice President, Business Affairs, Chief Accounting and Financial Planning Officer, or the Vice President of People and Culture.
• Provide administrative support to Vice President, Business Affairs, Chief Accounting and Financial Planning Officer and the Vice President for People and Culture.
• Provides administrative support as needed for the Title IX office.
• Eligible for a hybrid schedule, potentially one day a week work from home.
• Other duties as assigned.

Minimum Qualifications

• Minimum of three years of administrative assistant experience is required. Human Resources experience, leave management experience, employee benefits experience, wellness initiative experience is preferred.
• Ability to maintain a high degree of confidentiality.
• Proficient knowledge of computers including Microsoft Office packages including Word, Excel and PowerPoint and/or Google Docs.
• A willingness to develop computer skills and adjust to other updated technology.
• Strong attention to detail and accuracy.
• Ability to use discretion to make independent judgments, decisions and problem solve.
• Strong organizational skills; ability to prioritize multiple tasks and work with moderate supervision.
• Excellent customer relations and professional and interpersonal communication skills needed to interact closely with staff, faculty and students, deal with multiple constituencies and work with a diverse population.
• Ability to design presentations using presentation software such as PowerPoint, Google Slides or other presentation software.

Exemption Status

Non-Exempt

Act 153 Clearance Required

No

Required To Pass a Motor Vehicle Report Check (If driving on behalf of the University)

No

Required to Pass a Credit Check

Yes

Additional Posting Information

None

Commitment to Diversity

RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please email [e-mail] or call us at [phone] if you require a reasonable accommodation to apply for a job or to perform your job.

Advertised

September 10, 2026 Eastern Daylight Time