HR Records Specialist: Data & Compliance Pro

Texas Southern University; Houston (TX); On-site; USD 30,000 - 38,000; Full time

Job summary

Texas Southern University seeks an HR Records Specialist to manage personnel records and support onboarding processes. You will lead student workers, ensure compliant record retention, and handle data in HRIS and electronic systems while maintaining confidentiality.

The role requires experience with HR data, strong organizational skills, and the ability to work with cross-functional teams at the Houston campus. Some college or technical training is preferred.

Qualifications

• Knowledge of Federal, State, Local, and County laws.
• HR policies, procedures, and practices.
• Microsoft Office Professional or similar applications.

Responsibilities

• Lead temporary assistants and student workers in records and retention activities.
• Manage personnel files in the electronic records management system.
• Verify employment data and enter verified data into HRIS.
• Research hard copy files to calculate prior state service.
• Assist with onboarding: job postings, I-9, E-Verify, background checks, orientation.
• Back-up for front desk receptionist.
• Maintain Records Unit Master database.
• Respond to Texas Workforce Commission claims.
• Perform other duties as assigned.

Skills

HR policies

Microsoft Office

Analytical skills

Verbal and written communication

Data analysis

Education

Some college/AA or vocational training

Tools

HRIS

PeopleAdmin

Job description

Texas Southern University seeks an HR Records Specialist to manage personnel records and support onboarding processes. You will lead student workers, ensure compliant record retention, and handle data in HRIS and electronic systems while maintaining confidentiality.

The role requires experience with HR data, strong organizational skills, and the ability to work with cross-functional teams at the Houston campus. Some college or technical training is preferred.