HR RECORDS SPECIALIST

Texas Southern University; Houston (TX); On-site; USD 30,000 - 38,000; Full time

Job summary

Texas Southern University seeks an HR Records Specialist to manage personnel records and support onboarding processes. You will lead student workers, ensure compliant record retention, and handle data in HRIS and electronic systems while maintaining confidentiality.

The role requires experience with HR data, strong organizational skills, and the ability to work with cross-functional teams at the Houston campus. Some college or technical training is preferred.

Qualifications

• Knowledge of Federal, State, Local, and County laws.
• HR policies, procedures, and practices.
• Microsoft Office Professional or similar applications.

Responsibilities

• Lead temporary assistants and student workers in records and retention activities.
• Manage personnel files in the electronic records management system.
• Verify employment data and enter verified data into HRIS.
• Research hard copy files to calculate prior state service.
• Assist with onboarding: job postings, I-9, E-Verify, background checks, orientation.
• Back-up for front desk receptionist.
• Maintain Records Unit Master database.
• Respond to Texas Workforce Commission claims.
• Perform other duties as assigned.

Skills

HR policies

Microsoft Office

Analytical skills

Verbal and written communication

Data analysis

Education

Some college/AA or vocational training

Tools

HRIS

PeopleAdmin

Job description

Position

HR RECORDS SPECIALIST

Job Description Summary

Under general supervision performs record management functions forthe University’s personnel records and files in compliance withUniversity and legal requirements. Conducts research to calculateprior state service. Ensures record retention activities complywith University policies, operating standards, legal requirements,and regulations.

Essential Duties Summary

• Serves as lead to temporary assistants and student workers inrecords and retention area to guide record retentionactivities.
• Receives, sets up, retrieves, maintains, and stores personnelfiles in the electronic records management system in accordancewith established policies and procedures. Ensures compliance withpolicy regarding the retention, dissemination, access, and storageof confidential information.
• Verifies employment and completes legal inquiries and othertypes of requests for employee data. Completes Name/Address Changesfor employees. Enters verified data into Human ResourcesInformation System ( HRIS ).
• Conducts research from hard copy files to compile informationnecessary to calculate prior state service.
• Assist the Employment unit, primarily the Sr EmploymentSpecialist, in duties related to the onboarding of new employees.These duties may include posting job vacancies on the PeopleAdminApplicant Tracking system, submitting I-9 documentation forE-Verify processing, submitting documentation for background checkverification, verifying the completion of submitted new hiredocumentation, and/or assisting with New Employee Orientation.
• Serves as back-up for the front desk receptionist.
• Maintains the Records Unit Master database.
• Responds to Texas Workforce Commission claims.
• Performs other job-related duties as assigned.

FTE

1.0

Hiring Range

$21.87 - $27.88

Education

Some college or Associate degree (A.A.) and/or vocational ortechnical school and/or specialized training orcertification.

Required Licensing/Certification

Valid Texas Driver’s License preferred.

Knowledge, Skills, and Abilities

• Knowledge of:
  • Federal, State, Local, and County laws.
  • HR policies, procedures, and practices.
  • Microsoft Office Professional or similar applications.
• Skill in:
  • Problem-solving and decision-making.
  • Multitasking and time management.
  • Strong analytical.
  • Both verbal and written communication.
• Ability to:
  • Analyze and interpret HR data.
  • Prepare detailed reports.
  • Work independently.

Work Experience

One (1) to three (3) years related experience.

Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Stoop, bend, kneel, and lift.
• Use of video display terminal.
• Use of manual dexterity and fine motor skill.
• Communicate information verbally and in writing.
• Receive and understand information through verbal and writtencommunication.
• Proofread and check documents for accuracy.
• Sitting or standing in one location.
• Carry objects of light weight.

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Manual of Administrative Policies and Procedures

Close Date

10/06/2026

Open Until Filled

No