HR Records Specialist (Entry Level)

Infosoft Inc.; Darien (CT); On-site; USD 33,000 - 47,000; Full time

Job description

Our client is a global industrial and consumer products manufacturer.

Our client is seeking an organized, detail-oriented HR Generalist to support an HR operations team with employee record organization, document tracking, and administrative coordination. This position will focus on reviewing and preparing a large volume of existing employee files for appropriate retention and secure offsite storage. The ideal candidate is comfortable working with confidential information, using Microsoft Office, and coordinating with internal teams while maintaining accurate records. This is an entry-level opportunity suited to candidates with HR internship, administrative, or document-management experience.

• Review and sort employee records, distinguishing personnel documentation from medical files.
• Organize paper records into appropriate categories and chronological groupings.
• Maintain and update tracking spreadsheets for active and terminated employee files.
• Record relevant file-retention information and verify documentation before handoff.
• Prepare files and boxes for transfer according to established recordkeeping procedures.
• Coordinate document pickup schedules with the HR Operations team.
• Arrange and support the secure transfer of records to an external storage provider.
• Scan, file, label, and index documents as needed.
• Check records and tracker entries for completeness, consistency, and accuracy.
• Handle sensitive employee information with discretion and follow applicable confidentiality procedures.
• Respond professionally to employee inquiries and route requests to the appropriate HR representative.
• Take messages and ensure follow-up when HR team members are unavailable.
• Assist with routine HR administrative activities and employee documentation.
• Use Microsoft Word, Excel, and relevant internal systems to maintain records and support daily operations.
• Identify opportunities to improve filing, tracking, and document-handling processes.

Requirements :

• Entry-level experience is welcome; approximately 0-2 years of relevant HR, administrative, records-management, or document-processing experience is preferred.
• HR internship or related academic exposure is a plus.
• Strong attention to detail and the ability to organize and process high volumes of paperwork.
• Working proficiency in Microsoft Word, Excel, and general computer applications.
• Ability to maintain accurate spreadsheets, trackers, and employee records.
• Understanding of confidentiality when working with personnel, medical, or other sensitive documents.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Effective written and verbal communication skills and a customer-service-oriented approach.
• Ability to work collaboratively with HR colleagues and coordinate administrative handoffs.
• SAP, HRIS, online eligibility system, or similar database experience is preferred.
• Previous experience in a manufacturing or industrial environment is beneficial but not required.
• Must be able to work onsite in Darien, CT, for the four-month contract assignment.