HR Records Assistant

Globalchannelmanagement; Darien (CT); On-site; USD 25,000 - 30,000; Part time

Job summary

Globalchannelmanagement in Darien, CT seeks detail-oriented temps for a short-term HR records project at a manufacturing company. You will help the HR team organize, review, and archive about 3,000 employee files so they're ready for secure off-site storage.

Responsibilities include sorting files by personnel and medical type, logging into active and terminated trackers in Excel, grouping boxes by year ranges, scanning and e-filing records, and coordinating pickup with HR Operations and Iron

Qualifications

• 0–2 years of HR, administrative, or records experience (an HR internship is a plus).
• Strong attention to detail and organization.
• Microsoft Word and Excel skills (trackers, sorting, filters).
• Ability to keep confidential and medical records private.
• Professional, friendly communication.
• Able to lift and move file boxes and stay on task through repetitive work.
• A plus: SAP experience, records retention or scanning, or a manufacturing environment.

Responsibilities

• Sort and review employee files by type (personnel and medical).
• Log each file into active and terminated trackers in Excel, including retention review details.
• Group and box files by year range (for example, 2018–2019 and 2020–2021).
• Scan and e-file records as needed.
• Coordinate pickup dates with HR Operations and hand off boxes to Iron Mountain.
• Handle confidential information with care and discretion.
• Greet employees and take messages when HR reps are unavailable.

Skills

Attention to detail

Organization

Microsoft Word

Microsoft Excel

Confidentiality

Professional communication

Physical stamina

SAP (plus)

Tools

Excel

SAP

Job description

detail-oriented temps for a short-term HR records project at a manufacturing company. You'll help the HR team organize, review, and archive about 3,000 employee files so they're ready for secure off-site storage.

What you'll do

• Sort and review employee files by type (personnel and medical)
• Log each file into active and terminated trackers in Excel, including retention review details
• Group and box files by year range (for example, 2018–2019 and 2020–2021)
• Scan and e-file records as needed
• Coordinate pickup dates with HR Operations and hand off boxes to Iron Mountain
• Handle confidential information with care and discretion
• Greet employees and take messages when HR reps are unavailable

What you bring

• 0–2 years of HR, administrative, or records experience (an HR internship is a plus)
• Strong attention to detail and organization
• Microsoft Word and Excel skills (trackers, sorting, filters)
• Ability to keep confidential and medical records private
• Professional, friendly communication
• Able to lift and move file boxes and stay on task through repetitive work
• A plus: SAP experience, records retention or scanning, or a manufacturing environment

Requirements

• Available for the full project
• Must pass a background check and sign a confidentiality agreement