HR Payroll Specialist - Multi-State Payroll Expert

LUV Car Wash; Gilbert (AZ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) Match — we invest in yourfuture

Health Benefits/HSA

Vision & Dental Coverage

Life Insurance

Paid Vacation

Paid Sick Time

Employee Discount Program

Employee Assistance Program (EAP)

Job summary

LUV Car Wash is seeking an HR Payroll Specialist to manage bi-weekly payroll for over 900 employees across 90 locations in seven states. You will ensure on-time, accurate payroll processing, maintain records, and uphold federal, state, and local compliance.

Key duties include updating payroll for new hires and changes, coordinating audits, and collaborating with HR and Finance on reconciliations. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience.
• Extensive experience utilizing HRSI and Time & Labor systems is required.
• Extensive knowledge of DOL and applicable payroll laws.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.

Responsibilities

• Process bi-weekly payroll for 900+ employees across seven states and 90+ locations.
• Ensure pay updates for hires, terminations, changes to pay rates, and promotions are accurate.
• Prepare and maintain records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll software, systems, and procedures.
• Assist in processing bonuses and ensure weighted OT/pay rates are correct.
• Process off-cycle checks and coordinate with finance for accurate tracking.
• Collaborate with Employee Relations Manager for final checks and compliance.
• Issue or reissue checks or direct deposits as needed due to payroll errors.
• Administer reimbursement programs and maintain HRIS records.
• Collaborate with finance to reconcile GL entries and funding transactions.
• Review quarterly filings by 3rd party administrator and report to finance.
• Work with Benefits Coordinator to ensure deductions are accurate.
• Review employee record change requests and perform other duties as assigned.

Skills

Payroll processing

Regulatory compliance

Audits coordination

Communication

Time management

Education

Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience

Tools

HRSI

Time & Labor systems

Job description

LUV Car Wash is seeking an HR Payroll Specialist to manage bi-weekly payroll for over 900 employees across 90 locations in seven states. You will ensure on-time, accurate payroll processing, maintain records, and uphold federal, state, and local compliance.

Key duties include updating payroll for new hires and changes, coordinating audits, and collaborating with HR and Finance on reconciliations. Strong communication and organizational skills are essential.