HR Payroll Specialist

LUV Car Wash

Gilbert (AZ)

On-site

USD 60,000 - 70,000

Full time

3 days ago

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Benefits offered by this job

401(k) Match — we invest in yourfuture

Health Benefits/HSA

Vision & Dental Coverage

Life Insurance

Paid Vacation

Paid Sick Time

Employee Discount Program

Employee Assistance Program (EAP)

Job summary

LUV Car Wash is seeking an HR Payroll Specialist to manage bi-weekly payroll for over 900 employees across 90 locations in seven states. You will ensure on-time, accurate payroll processing, maintain records, and uphold federal, state, and local compliance.

Key duties include updating payroll for new hires and changes, coordinating audits, and collaborating with HR and Finance on reconciliations. Strong communication and organizational skills are essential.

Qualifications

Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience.
Extensive experience utilizing HRSI and Time & Labor systems is required.
Extensive knowledge of DOL and applicable payroll laws.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Proficient with Microsoft Office Suite or similar software.

Responsibilities

Process bi-weekly payroll for 900+ employees across seven states and 90+ locations.
Ensure pay updates for hires, terminations, changes to pay rates, and promotions are accurate.
Prepare and maintain records and reports of payroll transactions.
Ensure compliance with federal, state, and local payroll laws and best practices.
Facilitate audits by providing records and documentation to auditors.
Identify and recommend updates to payroll software, systems, and procedures.
Assist in processing bonuses and ensure weighted OT/pay rates are correct.
Process off-cycle checks and coordinate with finance for accurate tracking.
Collaborate with Employee Relations Manager for final checks and compliance.
Issue or reissue checks or direct deposits as needed due to payroll errors.
Administer reimbursement programs and maintain HRIS records.
Collaborate with finance to reconcile GL entries and funding transactions.
Review quarterly filings by 3rd party administrator and report to finance.
Work with Benefits Coordinator to ensure deductions are accurate.
Review employee record change requests and perform other duties as assigned.

Skills

Payroll processing

Regulatory compliance

Audits coordination

Communication

Time management

Education

Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience

Tools

HRSI

Time & Labor systems

Job description

Description

Since launching in September 2021, LUV Car Wash has been on a mission — and we're just getting started. In under five years, we've grown close to 90 locations across six states (CA, NV, FL, GA, PA, and NJ), and we're not slowing down.

Our mission is to become a top car wash company by growing our people, creating and maintaining strong operations, and living a culture of continuous improvement. We live that out through our values: we get stuff done, we work as a team, we do the right thing, we have fun — and most importantly, we LUV what we do.

Benefits & Perks

401(k) Match — we invest in your future
Health Benefits/HSA
Vision & Dental Coverage
Life Insurance
Paid Vacation
Paid Sick Time
Employee Discount Program
Employee Assistance Program (EAP)

Benefits are subject to waiting periods and age requirements.

General Summary of Duties

The HR Payroll Specialist is responsible for processing the organization’s bi-weekly payroll for 900+ employees and 90+ locations across seven states, including California, and growing! The Payroll Specialist will ensure pay is processed on time, accurately, and in compliance with government regulations

Reports to

VP of Human Resources

FLSA Status

Non-Exempt

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Occasional prolonged periods of walking/standing.
Must be able to lift 15 pounds at times.
Occasional ability to travel on short notice.

Essential Functions

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, promotions, demotions, and merit changes.
Prepares and maintains accurate records and reports of payroll transactions.
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Assist in the processing of bonuses and follows compliance to ensure weighted OT and regular rates are being paid accurately.
Will process off-cycle checks and communicate with finance to ensure accurate tracking.
Collaborate with Employee Relations Manager to ensure final checks are distributed promptly to ensure federal and state compliance.
Issues or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge
Administers reimbursement programs and ensures accuracy.
Maintains accurate records in the HRIS System.
Collaborates with finance to ensure GL entries are reconciled and tracks all funding transactions for payroll.
Reviews Quarterly filings by 3rd party administrator and can provide details regarding the reporting to the finance department.
Works alongside the Benefits Coordinator to ensure benefits and deductions are accurate.
Review employee record change requests.
Performs other duties as assigned.