Payroll Specialist

LHH; Mason (OH); On-site; USD 60,000 - 70,000; Full time

Job summary

A leading payroll services provider in Mason, Ohio, is seeking a Payroll Specialist responsible for processing payroll for approximately 700 employees across five locations. This role ensures compliance with payroll regulations and accuracy in payroll records. The ideal candidate brings strong attention to detail and proficiency in payroll software, along with excellent communication skills. The position offers a salary range of $60K to $70K annually and requires direct hire availability.

Qualifications

• Strong understanding of payroll regulations, wage and hour laws, and payroll system workflows.
• High attention to detail, accuracy, and confidentiality.
• Proficiency with payroll software and Microsoft Office applications.
• Excellent communication and problem-solving skills.

Responsibilities

• Process weekly and bi‑weekly payroll for 700 employees across five locations, ensuring accuracy and timeliness.
• Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and deductions.
• Review and validate timesheets, approved hours, overtime, PTO, bonuses, and special pay adjustments.
• Audit payroll reports prior to final submission to identify and resolve discrepancies.
• Respond to employee inquiries regarding pay, deductions, direct deposit, and tax forms.
• Ensure compliance with federal, state, and local wage and hour regulations.
• Coordinate with HR and management to resolve payroll‑related issues promptly.
• Prepare payroll summaries, reports, and documentation for internal review and audits.
• Assist with year‑end processes such as W‑2 preparation and reconciliation.

Skills

Understanding of payroll regulations

Attention to detail

Communication skills

Problem-solving skills

Tools

Payroll software

Microsoft Office

Job description

The Payroll Specialist is responsible for accurately processing weekly and bi‑weekly payroll cycles for five locations, supporting a workforce of approximately 700 employees. This role ensures all payroll activities are completed on time, in compliance with company policies, federal and state regulations, and payroll best practices. This position is direct hire and will pay between $60K and $70K annually.

Responsibilities

• Process weekly and bi‑weekly payroll for 700 employees across five locations, ensuring accuracy and timeliness.
• Maintain and update employee payroll records, including new hires, terminations, pay rate changes, and deductions.
• Review and validate timesheets, approved hours, overtime, PTO, bonuses, and special pay adjustments.
• Audit payroll reports prior to final submission to identify and resolve discrepancies.
• Respond to employee inquiries regarding pay, deductions, direct deposit, and tax forms.
• Ensure compliance with federal, state, and local wage and hour regulations.
• Coordinate with HR and management to resolve payroll‑related issues promptly.
• Prepare payroll summaries, reports, and documentation for internal review and audits.
• Assist with year‑end processes such as W‑2 preparation and reconciliation.

Qualifications

• Strong understanding of payroll regulations, wage and hour laws, and payroll system workflows.
• High attention to detail, accuracy, and confidentiality.
• Proficiency with payroll software and Microsoft Office applications.
• Excellent communication and problem‑solving skills.