HR/Payroll Clerk

Lacava & Jacobson PA; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) and profit sharing

Life insurance

Short-term disability

Paid holidays

Paid parking in Downtown Tampa

Job summary

La Cava Jacobson, P.A. is seeking an HR/Payroll Clerk to join our Tampa office, reporting to the HR/Payroll Manager. The role supports payroll processing, HR administration, and benefits coordination in a fast-paced law firm environment.

Ideal candidates will multi-task, manage priorities, and handle confidential information with discretion. Law firm experience is preferred but not required, with a comprehensive benefits package offered.

Qualifications

• Attendance and punctuality are essential; be consistently at work and on time.
• Clear verbal and written communication is required for HR/payroll tasks.
• Dependability includes following instructions, completing tasks on time, and working independently.
• Professionalism involves tactful interactions and respect for colleagues under pressure.
• Teamwork is important to support colleagues and achieve firm goals.
• Basic PC skills and ability to use office equipment (phone, copier, scanner, fax, printer).

Responsibilities

• Assist in accurate payroll processing, data entry, and timekeeping audits.
• Maintain time and attendance records, enter new hires, and update tax status.
• Ensure timely payroll processing and reconcile reports before transmission.
• Process garnishments, tax levies, and employment verifications.
• Prepare year-end payroll reporting (W-2, W-2c) when required.
• Generate ad hoc financial and operational reports as needed.
• Audit invoices from benefits carriers and maintain confidentiality.

Skills

Attendance & Punctuality

Communication

Dependability

Professionalism

Team Work

Technical Skills

Education

Associate Degree

Job description

About The Firm

La Cava Jacobson, P.A., an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 40 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson, P.A are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

Full Job Description

La Cava Jacobson, P.A. is currently seeking an HR/Payroll Clerk to join the firm at the Tampa Office. This position will work under the supervision and guidance of the Firm’s HR/Payroll Manager.

The ideal candidate will be able to multi-task and shift between priorities throughout the day. This position will serve as a firm liaison on day-to-day HR/Payroll processes.

Primary Responsibilities

Payroll Responsibilities

• Assist in the accurate processing and recording of the Firm’s payroll, provide timely and accurate information, participate in the daily data entry for payroll processing.
• Check and audit timekeeping records, maintaining time and attendance records, entering new hires into the payroll system, posting changes in pay and tax status and miscellaneous changes.
• Manage workflow to ensure all payroll related transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Process garnishments, child support orders or tax levies.
• Process employment verifications.
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
• Develop ad hoc financial and operational reporting as needed
• Audit and Reconcile Invoices from Employee Benefits’ Insurance carriers.
• Ability to deal sensitively with confidential material.

Human Resources Responsibilities

• Perform several functions associated with new and existing staff, act as direct liaison with external HR partner on payroll, benefit, and other human resources matters.
• Coordinate activities involving employee on-boarding (new hire orientations) and separations (exit interviews).
• Assist with the recruitment effort for all exempt and nonexempt personnel and temporary employees.
• Oversee, develop, and facilitate posting of job openings on company job boards, external job boards, and other professional organization venues as appropriate.
• Conducts pre-employment screening and background checks.
• Ensure all necessary documents are provided to new employees and contractors for completion.
• Maintain confidentiality of personnel files.
• Review all completed forms and required documents for new employees and contractors.
• Establish and ensure that employee job descriptions are current.
• Maintain the Firm’s HRIS System.
• Work closely with the firm’s CFO in providing payroll reports, compensation and benefits budget information, and other staff-related expense information as needed.
• Respond to inquiries regarding policies, procedures, and programs.
• Provide ad hoc support and make recommendations on internal communications, staff committees, staff wellness, and other employee initiatives.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• Associate Degree with 2 years of related technical experience or the equivalent combination of education and experience.
• Minimum of two - three years of experience in HR/Payroll functions for organizations with 100+ employees.
• Law firm experience preferred but not required.

La Cava Jacobson, P.A. offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events and paid parking in Downtown Tampa.