Payroll Specialist

Holland & Knight; Tampa (FL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(k) with profit sharing

Paid holidays

Job summary

Holland & Knight in Tampa, FL is seeking a Payroll Specialist to ensure accurate and compliant payroll processing across the firm. You will maintain data integrity in the HRIS, answer employee inquiries, and help ensure payroll practices meet regulatory requirements.

The role collaborates with HR and finance, handles wage garnishments and reporting, and supports audits and special projects. A bachelor’s degree and at least three years of payroll experience are required, with Workday and Co-Pilot

Qualifications

• Bachelor’s degree required.
• 3+ years of payroll experience.
• Workday payroll experience preferred.
• Experience with AI tools (Co-Pilot) is a plus.

Responsibilities

• Process payroll for all staff, ensuring accuracy and compliance with company policies and legal requirements.
• Accurate data entry of the HRIS/Payroll system.
• Process payroll corrections as required; elevate issues to Payroll Manager.
• Ensure payroll is processed in compliance with federal, state, and local regulations.
• Responsible for accurately processing all wage garnishments, levies, and child support deductions.
• Generate and distribute payroll reporting as needed.
• Collaboration: Work closely with HR, finance, and employees to ensure seamless payroll operations.
• Address inquiries and research issues in an accurate and timely manner.
• Assist with regular audit of data entry records.
• Maintain accurate firmwide records.
• Special projects and duties assigned.

Skills

Payroll knowledge

Data entry

Communication

Attention to detail

Team player

Confidentiality

Microsoft Office

Education

Bachelor's degree

Tools

Workday

Co-Pilot

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in the Firm's global operations center in Tampa, FL.

General Description

The Payroll Specialist role ensures the accurate and compliant processing of the Firm's payroll using specialized software. This position supports payroll operations by maintaining data integrity and addressing employee inquiries.

The Payroll Specialist works to ensure payroll practices meet government compliance.

Key Responsibilities and Essential Job Functions

• Process payroll for all staff, ensuring accuracy and compliance with company policies and legal requirements.
• Accurate data entry of the HRIS/Payroll system.
• Firm policies, processes, and procedures.
• Process payroll corrections as required; elevate issues to Payroll Manager.
• Ensure payroll is processed in compliance with federal, state, and local regulations.
• Responsible for accurately processing all wage garnishments, levies, and child support deductions.
• Generate and distribute payroll reporting as needed.
• Collaboration: Work closely with HR, finance, and employees to ensure seamless payroll operations.
• Address inquiries and research issues in an accurate and timely manner.
• Assist with regular audit of data entry records.
• Maintain accurate firmwide records.
• Special projects and duties assigned.

Required Skills

• Strong knowledge of payroll and basic accounting functions.
• Strong verbal and written communication skills.
• Proven ability to respond efficiently to requests while adhering to deadlines.
• Advanced data entry skills, including Microsoft Office.
• Excellent interpersonal,organizational,and time management skills.
• Strong problem-solving, multi-tasking, and analytical skills.
• Ability to be flexible and a team player.
• Exceptional attention to detail.
• Ability to understand Firm business rules and applications.
• Confidentiality and diplomacy.

Required Qualifications & Education

• Bachelor’s degree
• 3+ years payroll experience

Preferred Qualifications & Education

• Workday payroll processing experience preferred within a high-volume team.
• Knowledge of AI tools, specifically Co-Pilot

Physical Requirements

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.