HR/Payroll Specialist

Emmanuel Sheppard & Condon Pa; Pensacola (FL); On-site; USD 48,000 - 70,000; Full time

Job summary

Emmanuel Sheppard & Condon seeks an experienced HR/Payroll Specialist to support payroll processing and daily HR and benefits functions within our administrative team.

You will work closely with Firm leadership and Accounting, serving as a resource for payroll, benefits, leave, onboarding, and other HR-related matters while handling confidential information with discretion and professionalism.

Qualifications

• At least three years of experience in payroll, human resources, benefits administration, or a similar role preferred.
• Experience processing payroll in a professional-services environment.
• Law firm experience is a plus but not required.
• Working knowledge of payroll practices, employee benefits, and HR administration.
• FLSA, FMLA, COBRA knowledge and general employment recordkeeping.

Responsibilities

• Process payroll accurately and timely for attorneys and staff.
• Maintain payroll records: new hires, terminations, compensation changes, bonuses, deductions, and benefit elections.
• Coordinate employee onboarding and offboarding.
• Maintain confidential personnel and HR records.
• Administer employee benefit programs and assist with benefit inquiries.
• Coordinate annual benefits open enrollment.
• Maintain PTO, leave, and attendance records.
• Assist with FMLA and other leave administration.
• Coordinate payroll deductions for benefits and retirement plans.
• Assist with benefit invoice reconciliation.
• Support annual performance review processes and other HR initiatives.
• Assist with I-9 documentation and workers' compensation matters.
• Respond to routine payroll/HR questions; escalate complex matters.
• Collaborate with Firm leadership, Accounting, payroll providers, and vendors.

Skills

Payroll

HR administration

Benefits administration

HRIS

Communication skills

Organizational skills

Problem-solving

Attention to detail

Tools

Payroll software

HRIS systems

Job description

Emmanuel Sheppard & Condon is seeking an experienced and detail-oriented HR/Payroll Specialist to join our administrative team.

For more than a century, our firm has been committed to serving our clients and community while creating a professional, supportive workplace for our attorneys and staff. We are looking for someone who enjoys working with people, takes pride in accuracy, and understands the importance of confidentiality and professionalism in a human resources role.

The Position

The HR/Payroll Specialist will be responsible for processing payroll and supporting the day-to-day human resources and benefits functions of the Firm. This position will work closely with Firm leadership and Accounting and will serve as a resource for employees regarding payroll, benefits, leave, onboarding, and other HR-related matters.

Key Responsibilities

• Process payroll accurately and timely for attorneys and staff.
• Maintain payroll records, including new hires, terminations, compensation changes, bonuses, deductions, and benefit elections.
• Coordinate employee onboarding and offboarding.
• Maintain confidential personnel and HR records.
• Administer employee benefit programs and assist employees with benefit-related questions.
• Coordinate annual benefits open enrollment.
• Maintain PTO, leave, and attendance records.
• Assist with FMLA and other employee leave administration.
• Coordinate payroll deductions for benefits and retirement plans.
• Assist with benefit invoice reconciliation.
• Support annual performance review processes and other HR initiatives.
• Assist with I-9 documentation, workers' compensation matters, and required HR recordkeeping.
• Respond to routine employee payroll and HR questions and appropriately elevate sensitive or complex matters.
• Work closely with Firm leadership, Accounting, payroll providers, benefit providers, and other outside vendors.

What We're Looking For

The ideal candidate will be highly organized, approachable, dependable, and comfortable handling confidential information. Because payroll affects every employee in the Firm, exceptional attention to detail and follow-through are essential.

• At least three years of experience in payroll, human resources, benefits administration, or a similar role preferred.
• Experience processing payroll in a professional-services environment preferred.
• Law firm experience is a plus but not required.
• Working knowledge of payroll practices, employee benefits, and HR administration.
• Familiarity with FLSA, FMLA, COBRA, and general employment recordkeeping requirements.
• Experience working with payroll and/or HRIS systems.
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple priorities and meet firm deadlines.
• A high degree of professionalism, discretion, and confidentiality.

Why Join Emmanuel Sheppard & Condon?

At Emmanuel Sheppard & Condon, we value professionalism, integrity, teamwork, and service. As a locally owned law firm with deep roots in Northwest Florida, we offer the opportunity to become part of an established organization that values its employees and the community we serve.

Emmanuel Sheppard & Condon is an Equal Opportunity Employer.

*Please understand that no attorney-client relationship exists between us until a signed engagement letter has been executed.