Legal Assistant / Secretary

ADVATIX - Advanced Supply Chain and Logistics; Tampa (FL); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Profit sharing

Paid time off

Life insurance

Disability insurance

Employee events

Job summary

ADVATIX - Advanced Supply Chain and Logistics in Tampa, FL seeks a Legal Assistant/Secretary with insurance defense or medical malpractice defense experience. The role supports attorneys with calendars, drafting docs, and billing while maintaining client files.

You will handle court filings, manage matter updates, and coordinate communications with clients and staff. A minimum of five years of experience and a high school diploma are required; base salary is $75k with bonuses and growth

Qualifications

• High school diploma required from an accredited institution.
• Minimum of 5 years of experience in legal support.
• Insurance defense or medical malpractice defense experience required.

Responsibilities

• Maintain attorney calendars, deadlines, and appointments.
• Draft, proofread, redraft, and edit documents and contracts.
• Manage billing, time entry, pre-bills, and invoicing in accordance with client guidelines.
• Handle vendor invoices and third-party services for clients.
• Submit new case assignments and conflict checks; manage matter updates.
• Answer calls and route to staff as appropriate.
• Assist with organization of client materials and attorney work product.
• File court submissions via Florida E-Filing Portal and related systems.

Skills

Attendance & punctuality

Communication

Customer service

Dependability

Professionalism

Teamwork

Technical skills

Education

High school diploma

Job description

Job Title: Legal Assistant/Secretary
Job Location: Tampa, FL
Salary: $75k base salary plus bonuses and room for growth/advancement.
Must have: Insurance defense or medical malpractice defense.

About The Firm

We are an AV Preeminent-rated Florida Defense Firm handles litigation and appeals in all Florida state and federal courts. With over 35 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

We are currently seeking a Legal Assistant with 3 years of prior Insurance Defense experience in the areas of medical malpractice and healthcare defense.

Primary Responsibilities

• Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedule appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys.
• Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content.
• Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensure compliance with client billing guidelines.
• Handle incoming invoices from vendors, experts, and other third parties for services rendered to the firm on behalf of our clients.
• Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and prepare files for closure.
• Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
• Assist with the organization of client materials and attorney work product.
• Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submissions to opposing counsel.
• Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.
• Efficiently and thoroughly understand how to use all necessary Firm software.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Tactfully approach others; treat others with respect; react well under pressure.
• Teamwork: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution.
• Minimum of 5 years of experience required.

Benefits

• We offer a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.

Equal Employment Opportunity

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.

HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices.

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients — from temporary staffing to permanent hourly workers through to placing C‑suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.