HR/Payroll Assistant

Generations-LL; Oregon (WI); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Generations LLC is seeking an HR/PR Assistant to support payroll processing for 1,000+ employees across multiple states. The role focuses on data entry, reconciliation, and keeping records across systems, with limited on-site support during peak times.

This position offers a hybrid schedule after a 90-day period, with travel to campuses as needed for open enrollment and audits. Strong attention to detail and confidentiality are essential.

Qualifications

• Associate’s degree in HR, Business Administration, or related field (or equivalent work experience).
• 1–3 years’ payroll/HR experience; multi-state experience preferred.
• Experience with UKG, Paychex, Employee Navigator, or other payroll systems is a plus.
• Knowledge of FLSA, ERISA, COBRA, and state wage-hour/payroll laws.
• Strong attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Sufficient computer skills, including Microsoft Office, Outlook, and Internet.
• Excellent communication and customer service skills.
• Travel between campuses for scheduled events/projects as needed.

Responsibilities

• Audit payroll transactions: new hires, terminations, wage adjustments, deductions.
• Update employee records in stand-alone systems for hires/terminations.
• Prepare and submit payroll and GL files to Accounting software.
• Resolve payroll discrepancies and respond to pay inquiries.
• Support year-end payroll activities (W-2, ACA 1095-C prep).
• Maintain payroll records in compliance with laws.
• File payroll docs in HRIS and personnel files.
• Assist with on-site payroll reporting and data reconciliation.

Skills

Attention to detail

Discretion/Confidentiality

Communication skills

Microsoft Office proficiency

Education

Associate’s degree in HR/Business Admin

Tools

UKG

Paychex

Employee Navigator

Job description

Generations LLC
8440 SE Sunnybrook Blvd
Clackamas, OR 97015, USA

• Pay or shift range: $23 USD to $33 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The HR/PR Assistant provides essential support to Generations LLC’s Payroll Department to ensure accurate, timely, and compliant payroll processing for 1,000+ employees across multiple states. This role focuses on payroll data entry, reconciliation, and maintaining employee records in multiple systems, while assisting with payroll submissions and compliance tasks. The HR/PR Assistant also provides limited onsite support during peak activities such as open enrollment and audits.

This role is eligible for hybrid schedule following 90-days employment.

Essential Functions and Responsibilities of the job include, but are not limited to the following:

Payroll Support

• Audit payroll transactions, including new hires, terminations, wage adjustments, and deductions.
• Update employee records in stand-alone systems for hires and terms.
• Prepare and submit payroll and General Ledger (GL) files to the Accounting software.
• Assist with resolving payroll discrepancies and employee pay inquiries.
• Support year-end payroll activities (W-2 distribution, ACA 1095-C prep).

Compliance & Recordkeeping

• Maintain accurate payroll records in compliance with federal, state, and company requirements.
• File employee payroll-related documentation in HRIS and personnel files.
• Support audit requests by gathering payroll and compliance data.

Onsite/Project Support

• Provide on-site assistance at campuses during open enrollment, audits, or payroll compliance projects (travel required).
• Assist HR leadership with payroll reporting, variance checks, and data reconciliation.

Qualifications:

• Associate’s degree in HR, Business Administration, or related field (or equivalent work experience).
• 1–3 years’ payroll/HR experience; experience in multi-state senior living or healthcare preferred.
• Experience with UKG, Paychex, Employee Navigator, or other payroll systems is a plus.
• Knowledge of FLSA, ERISA, COBRA, and state wage-hour/payroll laws.
• Strong attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Sufficient computer skills, including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties.
• Excellent communication and customer service skills.
• Must be able to travel occasionally between campuses for scheduled events and projects.

Supervision:

Must be able to make and keep a scheduled day, yet be flexible. Works with the supervisor daily as well as other departments.

Working Conditions:

This role is based at our Clackamas, OR home office, with a standard office setting and frequent computer-based work. Hours are full-time and may vary depending on payroll cycles, with some peak periods during open enrollment and year-end reporting. Occasional travel may be required to provide on-site support at other campuses.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.