HR/Payroll Assistant

Generations; Oregon (WI); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work after 90 days

Job summary

Generations LLC is seeking an HR/PR Assistant to support the Payroll Department for 1,000+ employees across multiple states. The role focuses on payroll data entry, reconciliation, and recordkeeping, with responsibilities spanning GL file submissions and pay inquiries.

The position offers a hybrid schedule after 90 days and onsite support during peak periods, requiring occasional campus travel and strong attention to detail.

Qualifications

• Associate’s degree in HR or related field or equivalent work experience.
• 1–3 years of payroll/HR experience, multi-state preferred.
• Experience with payroll systems such as UKG or Paychex is a plus.

Responsibilities

• Audit payroll transactions and reconcile data across multiple states.
• Maintain employee records in stand-alone systems and HRIS.
• Prepare and submit payroll/GL files; resolve pay discrepancies.
• Assist with year-end activities (W-2, ACA 1095-C prep).
• Provide on-site support during open enrollment and audits.

Skills

Attention to detail

Confidentiality

Customer service

Strong communication

Education

Associate’s degree in HR/Business

Tools

UKG

Paychex

Employee Navigator

Job description

The HR/PR Assistant provides essential support to Generations LLC’s Payroll Department to ensure accurate, timely, and compliant payroll processing for 1,000+ employees across multiple states. This role focuses on payroll data entry, reconciliation, and maintaining employee records in multiple systems, while assisting with payroll submissions and compliance tasks. The HR/PR Assistant also provides limited onsite support during peak activities such as open enrollment and audits.

This role is eligible for hybrid schedule following 90-days employment.

Payroll Support

• Audit payroll transactions, including new hires, terminations, wage adjustments, and deductions.
• Update employee records in stand-alone systems for hires and terms.
• Prepare and submit payroll and General Ledger (GL) files to the Accounting software.
• Assist with resolving payroll discrepancies and employee pay inquiries.
• Support year-end payroll activities (W-2 distribution, ACA 1095-C prep).

Compliance & Recordkeeping

• Maintain accurate payroll records in compliance with federal, state, and company requirements.
• File employee payroll-related documentation in HRIS and personnel files.
• Support audit requests by gathering payroll and compliance data.

Onsite/Project Support

• Provide on-site assistance at campuses during open enrollment, audits, or payroll compliance projects (travel required).
• Assist HR leadership with payroll reporting, variance checks, and data reconciliation.

Qualifications

• Associate’s degree in HR, Business Administration, or related field (or equivalent work experience).
• 1–3 years’ payroll/HR experience; experience in multi-state senior living or healthcare preferred.
• Experience with UKG, Paychex, Employee Navigator, or other payroll systems is a plus.
• Knowledge of FLSA, ERISA, COBRA, and state wage-hour/payroll laws.
• Strong attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Sufficient computer skills, including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties.
• Excellent communication and customer service skills.
• Must be able to travel occasionally between campuses for scheduled events and projects.

Supervision

Must be able to make and keep a scheduled day, yet be flexible. Works with the supervisor daily as well as other departments.

Working Conditions

This role is based at our Clackamas, OR home office, with a standard office setting and frequent computer-based work. Hours are full-time and may vary depending on payroll cycles, with some peak periods during open enrollment and year-end reporting. Occasional travel may be required to provide on-site support at other campuses.