Payroll/Human Resource Specialist

Balanced Body Inc; Sacramento (CA); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) + Match

Life and Long-Term Disability — Paid

Job summary

Balanced Body Inc is seeking an experienced Payroll and HR Specialist to lead domestic and international payroll operations while supporting essential HR processes for a multi-state workforce. The role is based onsite in Sacramento, CA and supports People operations including employee records, training logistics, onboarding and offboarding, and cross-functional coordination.

Responsibilities include audits, payroll processing for 450+ employees, HRIS maintenance, and compliance with federal,

Qualifications

• 5+ years of combined payroll and HR experience.
• Experience with employee relations, conflict resolution, and workplace investigations.
• Strong knowledge of payroll best practices and US labor laws (FLSA, OSHA, FMLA).
• Proficiency with Paylocity and HRIS; intermediate/advanced Excel.
• Excellent communication and ability to handle confidential information.

Responsibilities

• Lead domestic and international payroll operations and audits.
• Audit timecards and process corrections for 450+ employees.
• Maintain payroll records and support off-cycle payrolls.
• Support HRIS, onboarding, offboarding, and training logistics.
• Prepare journal entries and assist year-end payroll audits.
• Provide employee relations support and respond to payroll questions.

Skills

Payroll knowledge

Employee relations

Communication

Confidentiality

Organizational skills

Education

Associate’s degree in Business Administration / HR

Bachelor’s degree in HR (a plus)

Tools

Paylocity

HRIS

Excel

Word

PowerPoint

Outlook

EHS software

Job description

Balanced Body Inc is seeking an experienced Payroll and Human Resource Specialist to lead domestic and international payroll operations while supporting essential HR processes for a multi-state workforce. The role is based onsite in Sacramento, CA and supports People operations including employee records, training logistics, onboarding and offboarding, and cross-functional coordination.

Payroll

• Run regular audits, reconcile payroll reports, and investigate complex payroll discrepancies.
• Audit timecards and partner with leaders on required corrections.
• Process bi-weekly payroll and off-cycle payrolls accurately and on time for 450+ multi-state employees.
• Process monthly international payroll.
• Maintain clean, accurate payroll records and support manual check processing when adjustments or final checks are needed.
• Draft commission, incentive, and bonus calculations in line with company process.
• Field and resolve payroll questions from employees and managers.
• Track leaves of absence and benefit payments.

General Ledger and Payroll Accounting Support

• Maintain G/L reconciliations for payroll, benefits, PTO accrual, and related activities and other assigned accounts.
• Generate draft journal entries to record payroll and related activity for review.
• Assist with annual payroll audits, including year-end reconciliations.

International Payroll Compliance and System Implementation

• Implement payroll software changes and support the setup of new states nationwide.
• Learn and train leaders on international payroll laws.
• Keep payroll compliant with federal, state, and local tax laws.
• Implement payroll software changes as needed.

Employee Records, Compliance, and HRIS Administration

• Maintain, file, audit, and inspect employee records, including termination records, with responsibility for file archiving.
• Ensure HR documents (performance reviews, disciplinary actions, and similar materials) are signed and uploaded into HRIS.
• Track certifications to ensure documentation is complete and current in HRIS.

Training & Development, Onboarding & Offboarding

• Assist with training schedules, vendor communications, and logistics for company-wide trainings.
• Maintain accurate training records to support EDD ETP compliance.
• Support onboarding by building new-hire packets and files.
• Support offboarding by building termination packets and maintaining termination records.

Employee Engagement and Cross-Functional Support

• Partner in employee events, celebrations, and recognition.
• Manage the swing shift contact roster.
• Support recruiters with interview scheduling and participate in open interviews.
• Support HR Generalists with employee relations activities.
• Support the Safety Specialist with safety training and EHS software updates.

Requirements

• 5+ years of experience in a combined payroll and HR role, or equivalent combined experience across payroll and human resources functions.
• Hands-on experience with employee relations, conflict resolution, and workplace investigations.
• Strong grasp of payroll best practices, employment law, and US labor law (FLSA, OSHA, FMLA).
• Associate’s degree in Business Administration, Human Resources, or a related field; Bachelor’s in HR is a plus.
• Proficiency in payroll software (Paylocity a plus), experience managing an HRIS, and intermediate/advanced Excel.
• Strong working knowledge of Microsoft Word, PowerPoint, and Outlook.
• A trusted approach to handling sensitive, confidential information.
• Excellent communication and people skills, with the ability to prioritize effectively when deadlines require urgency.

Preferred Qualifications

• Multi-state payroll and employee relations experience (CA, TN, CO, OR).
• Payroll Practitioner Certificate.
• International HR compliance experience.
• Manufacturing environment experience.

Technologies

• Paylocity, HRIS, Excel
• Microsoft Word, PowerPoint, Outlook
• EHS software

Compensation and Location

Location: Sacramento, CA (onsite)

Pay: USD 28 - 36 per hour

Schedule: Bi-weekly payroll and off-cycle processing (as needed)

Benefits

• Medical, Dental and Vision
• 401(k) + Match
• Life and Long-Term Disability Insurance - Employer Paid
• Paid time off and holidays